WFH Legal Administrative Assistant (iManage)

BruntWork; Metro Manila; Remote; PHP 248,000 - 482,000; Full time

Benefits offered by this job

Permanent work from home

Immediate hiring

Health Insurance Coverage for eligible

Job summary

BruntWork is seeking a Legal Administrative Assistant (iManage) to provide essential admin and operational support from a remote setting. You will handle court e-filings, time entry, file management in iManage, and document processing for multiple attorneys.

The role requires strong organization, attention to detail, and proficiency in MS Office. Experience in legal or professional services is a plus, with flexible remote work options and steady workflow.

Qualifications

• Proven experience as a Virtual Assistant or in a similar administrative role.
• Familiarity with iManage and time-billing software preferred.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication; proficiency in MS Office.

Responsibilities

• Manage daily workflows including court e-filings, legal time billing entries, and iManage file management.
• Enter billable time accurately into Omega time and billing software with required details.
• Prepare, process, and distribute documents and scans via email to staff.
• Update Master File Lists and iManage workspace structure for new and existing files.
• Assist with email management and forwarding inquiries to the responsible attorney.

Skills

Virtual Assistant

Organizational skills

Multitasking

Communication skills

Independent work

Legal environment experience

Education

Bachelor's degree or equivalent

Tools

iManage

Time-billing software

MS Office

Job description

Overview

Our client is looking for a Legal Administrative Assistant (iManage) to provide key administrative and operational support to their team. In this role, you will manage critical daily workflows including court e‑filings, legal time billing entries, file management in iManage, and document processing. If you are an organized, detail‑oriented professional with experience in legal administration and a strong proficiency in software tools, this is an excellent opportunity to grow your career in a dynamic environment.

Schedule:

• Monday–Friday, 8:30 AM–5:00 PM, Metairie, LA (10:30 PM to 7:00 AM Manila time) with a 30 min unpaid break (40 hours/week)

Responsibilities

• Download and combine court e‑filings into one PDF, then save the document to the appropriate iManage workspace (file) using the client's office Master File Lists.
• Accurately enter billable time entries into Omega time and billing software, including date, hours, timekeeper name, narrative description, and task codes (if required).
• Billing entries must adhere to client‑specific billing requirements and standards, including task codes specified by the clients; therefore, the virtual assistant must become familiar with the clients’ billing guidelines. The virtual assistant will be required to enter the correct task codes for all clients that require them.
• Scanned PDFs of USPS mail will be sent to the virtual assistant via email. The virtual assistant will be required to properly name PDFs using the naming protocols of the client's office and save the PDFs to the appropriate iManage workspace (file) using the Master File List for each attorney and then distribute them via email to relevant staff members.
• Prepare and process check requests following the client’s procedures.
• Email statements to clients using the protocols established by the client's staff, save those emails with invoice attachments to the correct iManage workspace (file), and forward any questions either the virtual assistant or the clients receiving the invoices may provide to the secretary for the client's office responsible attorney.

File Management:

• Prepare matter intake forms using the client’s protocols, then send them to the office responsible attorney for signature and emailing to GAG for opening approval, with a cc to the Billing Department.
• Perform conflict searches and email the conflict search reports to the office responsible attorney.
• Update the Master File List and iManage workspace file tree with the new file number when each file is opened.
• Email labels for file preparation to the office‑responsible attorney and secretary.
• A Master File List will be prepared for each attorney to ensure the virtual assistant has correct file numbers for each entry. The virtual assistant will share responsibility with office staff to routinely update the Master File Lists to add new files and remove closed files.
• Assist with email management when a team member is out of office by saving relevant emails to iManage for record‑keeping and organization.

Requirements

• Proven experience as a Virtual Assistant or in a similar administrative role.
• Familiarity with iManage and time‑billing software preferred.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and manage tasks efficiently.
• Experience in a legal or professional services environment is a plus.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

62800512837