Administrative Legal Assistant (Remote)

Staff Virtual; Manila; Remote; PHP 335,000 - 469,000; Full time

Benefits offered by this job

HMO Day 1 + dependent coverage

Allowances

Attendance bonus

Paid time offs

Company-provided work setup (laptop,监

Training, career growth, and globalex

Job summary

Staff Virtual in the Philippines is seeking an Administrative Legal Assistant to support attorneys and paralegals remotely. The role focuses on transcription, document drafting, and calendar management for a U.S.-based regional law firm.

You will handle file open/close, scanning, and format conversion, with a strong emphasis on accuracy, discretion, and meeting deadlines. The shift is graveyard, and the setting is remote, enabling a professional, client-focused team environment.

Qualifications

• Associates' degree or equivalent years of experience.
• Two years' law firm experience.
• Experience with Windows-based environments and MS Word.
• Transcribing experience.
• Ability to learn new software systems quickly.
• Clear and effective verbal and written communication.
• Strong listening skills and responsiveness.
• Service oriented with urgency and integrity.
• Professional demeanor and positive attitude.
• Accountability and self-improvement focus.
• Cross-department awareness and collaboration.
• Open to feedback and deadline-driven work.

Responsibilities

• Transcribing dictation.
• Drafting and formatting letters.
• Scanning and saving documents in the Time Matters system.
• Answering and directing attorneys' phone calls.
• Maintaining attorneys' calendars.
• Opening and closing files.
• Converting documents from PDF to MS Word.
• Filing and document management.
• Handling mail delivery and correspondence.
• Carrying out other duties as assigned.

Skills

Transcribing

Learn new software systems easily

Articulate clearly and effectively

Listening and written skills

Service oriented

Integrity and honesty

Professionalism

Deadline-driven

Education

Associates' degree or equivalent years of experience

Two years' law firm experience

Tools

Time Matters (TM)

Microsoft Word

Windows OS

Job description

Job Title: Administrative Legal Assistant (Remote)

About the Client:

Our client is an established U.S.-based regional law firm serving businesses across the Mid-Atlantic region. With decades of experience and a team of skilled legal professionals, the firm is known for providing practical, responsive, and results-focused legal services. They foster a professional and collaborative environment focused on delivering high-quality support and personalized solutions to their clients.

Overview:

To provide administrative support to attorneys and paralegals

Responsibilities

• Transcribing dictation
• Drafting and formatting letters
• Scanning and saving documents the document management system (Time Matters aka TM) in a proficient manner
• Answering and directing attorneys' phone calls
• Keeping attorneys' calendars up to date
• Open and closing files
• Converting documents from pdf to MS Word format
• Filing
• Receiving and sending mail
• All other duties as assigned

Qualifications

• Associates' degree or equivalent years of experience.
• Two years' law firm experience.
• Experienced and skilled in computer systems in a windows and Microsoft based environment.
• Transcribing.
• Ability to learn new software systems easily.
• Demonstrated ability to articulate clearly and effectively.
• Superior listening, oral and written skills.
• Service oriented and has a sense of urgency and responsiveness.
• Operates with integrity and honesty.
• Treats others how they would want to be treated.
• Displays a positive, constructive, can do attitude.
• Eager to learn and contribute to the success of the organization.
• Uses sound judgment and discernment skills.Takes ownership for one's own performance, and is actively engaged in becoming proficient at their job and being held accountable.
• Able to understand how one's tasks and responsibilities are related to other departments, the company, and the local business industry.
• Receptive to criticism and direction.
• Works diligently and well under deadline pressures.
• Projects maturity and professionalism.
• Approaches problems as opportunities and searches for mutually beneficial solutions.

Schedule

Graveyard Shift

Setup

Remote

Why Join STAFFVIRTUAL?

• Competitive compensation and benefits package
  • HMO Day 1 + FREE dependent coverage
  • Allowances
  • Attendance bonus
  • Paid time offs
• Company-provided work setup (laptop, monitor, accessories)
• Training, career growth, and global exposure
• A collaborative and supportive team culture

If you're a motivated, client-focused professional who's ready to grow with a company that values people and performance, we'd love to hear from you.