Administrative Legal Assistant

STAFFVIRTUAL; Manila; Remote; PHP 290,000 - 469,000; Full time

Benefits offered by this job

HMO Day 1 + dependent coverage

Attendance bonus

Paid time off

Job summary

STAFFVIRTUAL is seeking an Administrative Legal Assistant (Remote) to provide administrative support to attorneys and paralegals for a U.S.-based regional law firm. This role emphasizes transcription, document handling, calendar management, and communication across time zones.

The candidate should have an associates degree or equivalent experience, plus at least two years of law firm experience, with strong proficiency in Windows and MS Office.

Qualifications

• Associates' degree or equivalent years of experience.
• Two years' law firm experience.
• Experienced and skilled in computer systems in a Windows and Microsoft-based environment.
• Transcribing.
• Ability to learn new software systems easily.
• Demonstrated ability to articulate clearly and effectively.
• Superior listening, oral and written skills.
• Service oriented and has a sense of urgency and responsiveness.
• Operates with integrity and honesty.

Responsibilities

• Transcribing dictation.
• Drafting and formatting letters.
• Scanning and saving documents to Time Matters (TM) in a proficient manner.
• Answering and directing attorneys' phone calls.
• Keeping attorneys' calendars up to date.
• Open and close files.
• Converting documents from PDF to Word format.
• Filing.
• Receiving and sending mail.
• All other duties as assigned.

Skills

Transcribing

Calendar management

Phone handling

Attention to detail

Written communication

Education

Associates' degree or equivalent experience

Two years' law firm experience

Tools

Time Matters (TM)

MS Word

Windows OS

PDF to Word conversion

Job description

Job Title: Administrative Legal Assistant (Remote)

About the Client:Our client is an established U.S.-based regional law firm serving businesses across the Mid-Atlantic region. With decades of experience and a team of skilled legal professionals, the firm is known for providing practical, responsive, and results-focused legal services. They foster a professional and collaborative environment focused on delivering high-quality support and personalized solutions to their clients.

Overview:To provide administrative support to attorneys and paralegals

Responsibilities

• Transcribing dictation

• Drafting and formatting letters

• Scanning and saving documents the document management system (Time Matters aka TM) in a proficient manner

• Answering and directing attorneys' phone calls

• Keeping attorneys' calendars up to date

• Open and closing files

• Converting documents from pdf to MS Word format

• Filing

• Receiving and sending mail

• All other duties as assigned

Qualifications:

• Associates' degree or equivalent years of experience.

• Two years' law firm experience.

• Experienced and skilled in computer systems in a windows and Microsoft based environment.

• Transcribing.

• Ability to learn new software systems easily.

• Demonstrated ability to articulate clearly and effectively.

• Superior listening, oral and written skills.

• Service oriented and has a sense of urgency and responsiveness.

• Operates with integrity and honesty.

• Treats others how they would want to be treated.

• Displays a positive, constructive, can do attitude.

• Eager to learn and contribute to the success of the organization.

• Uses sound judgment and discernment skills.

• Takes ownership for one's own performance, and is actively engaged in becoming proficient at their job and being held accountable.

• Able to understand how one's tasks and responsibilities are related to other departments, the company, and the local business industry.

• Receptive to criticism and direction.

• Works diligently and well under deadline pressures.

• Projects maturity and professionalism.

• Approaches problems as opportunities and searches for mutually beneficial solutions.

Schedule: Graveyard Shift

Setup: Remote

Why Join STAFFVIRTUAL?

• Competitive compensation and benefits package

  • HMO Day 1 + FREE dependent coverage

  • Allowances

  • Attendance bonus

  • Paid time offs

• Company-provided work setup (laptop, monitor, accessories)

• Training, career growth, and global exposure

• A collaborative and supportive team culture