Wellness Executive Assistant: Systems, Scheduling & Social

vamasters, Inc.; Malolos; On-site; PHP 350,000 - 500,000; Full time

Job summary

vamasters, Inc. is seeking an organized Executive Assistant to manage inbox, calendar, and social media for a busy wellness practice in the Philippines.

You will follow up on billing and client communications, and repurpose existing content into weekly social media posts in the owner's voice. The ideal candidate is a self-starter who builds systems, enjoys creative work, and communicates clearly in English.

Qualifications

• Proven experience in executive or administrative assistance with email/calendar management.
• Strong organizational skills and ability to build systems.
• Experience with Google Workspace and creating online forms.
• Experience scheduling social media content with tools like Later or Buffer.
• Comfort using AI tools to draft content in a defined brand voice.
• Excellent written English and strong communication skills.
• Ability to take initiative and learn new platforms independently.
• Respect for confidentiality and professionalism.
• Reliable, deadline-driven and self-motivated.

Responsibilities

• Manage and organize the inbox: filter junk, sort emails into folders, and flag priority messages.
• Create to-do lists with action items and deadlines.
• Reply to routine email requests on behalf of the owner.
• Manage the calendar including away messages and out-of-office coverage.
• Follow up with billing platforms on claims and payments.
• Audit weekly billing and follow up on missed charges.
• Review and approve scheduling requests like reschedules.
• Create new forms and intake workflows, organize digital files.
• Repurpose content into weekly social media posts and schedule them.

Skills

Executive support

Email management

Calendar management

Google Workspace

Forms creation

Social media scheduling

AI drafting

English communication

Discretion

Deadline oriented

Tools

Google Workspace

Canva

Later/Buffer

Job description

vamasters, Inc. is seeking an organized Executive Assistant to manage inbox, calendar, and social media for a busy wellness practice in the Philippines.

You will follow up on billing and client communications, and repurpose existing content into weekly social media posts in the owner's voice. The ideal candidate is a self-starter who builds systems, enjoys creative work, and communicates clearly in English.