Executive Virtual Assistant

Tavor Perry; Surigao City; On-site; PHP 279,000 - 446,000; Full time

Job summary

Tavor Perry is seeking an organized, proactive Executive Assistant to support a busy wellness practice with day-to-day administration and social media tasks.

You will manage emails, calendars, and billing follow-ups, while turning existing content into scheduled social posts. The role suits a self-starter who builds systems and has an interest in mental health or holistic wellness.

Qualifications

• Proven experience in executive or administrative assistance, including email and calendar management.
• Strong organizational skills and a natural ability to create systems.
• Experience with Google Workspace or similar tools, and with creating online forms.
• Experience scheduling social media content with tools such as Later, Buffer, or similar.
• Comfortable using AI tools to draft content in a defined brand voice.
• Excellent written English and strong communication skills.
• Ability to take initiative and learn new platforms independently.
• Handles confidential information with discretion and professionalism.
• Thorough, prompt, and independent.

Responsibilities

• Organize the inbox: filter junk, sort emails into folders, and flag priority messages.
• Separate work and personal items and create to-do lists with action items and deadlines.
• Respond to routine email requests and invitations on the owner’s behalf.
• Manage the calendar, including away messages and out-of-office coverage.
• Follow up with third-party billing platforms through their help desks about claims and payment questions.
• Audit weekly billing to make sure every session was charged, and send short follow-ups on any missed charges.
• Review and approve routine scheduling requests such as reschedules.
• Create new forms and intake workflows, and keep digital files and folders organized.
• Repurpose existing website copy, presentations, and educational materials into weekly social media posts in the owner’s voice, and schedule them with social media scheduling tools.

Skills

Executive support

Calendar management

Email management

Social media scheduling

AI content drafting

Written English

Independent learner

Confidentiality

Organization systems

Quick follow-up

Tools

Later

Buffer

Canva

Google Workspace

Job description

Job Summary:
Come aboard as an organized, proactive Executive Assistant, supporting a busy wellness practice with day-to-day administration and social media. You’ll keep the inbox and calendar under control, follow through on billing and client communications, and turn existing content into scheduled social media posts. We hope you’ll apply if you’re a self-starter who enjoys building systems, has a creative side, and has a genuine interest in mental health or holistic wellness.

Key Responsibilities:

• Organize the inbox: filter junk, sort emails into folders, and flag priority messages

• Separate work and personal items and create to-do lists with action items and deadlines

• Respond to routine email requests and invitations on the owner’s behalf

• Manage the calendar, including away messages and out-of-office coverage

• Follow up with third-party billing platforms through their help desks about claims and payment questions

• Audit weekly billing to make sure every session was charged, and send short follow-ups on any missed charges

• Review and approve routine scheduling requests such as reschedules

• Create new forms and intake workflows, and keep digital files and folders organized

• Repurpose existing website copy, presentations, and educational materials into weekly social media posts in the owner’s voice, and schedule them with social media scheduling tools

Mandatory Skills:

• Proven experience in executive or administrative assistance, including email and calendar management

• Strong organizational skills and a natural ability to create systems

• Experience with Google Workspace or similar tools, and with creating online forms

• Experience scheduling social media content with tools such as Later, Buffer, or similar

• Comfortable using AI tools to draft content in a defined brand voice

• Excellent written English and strong communication skills

• Ability to take initiative and learn new platforms independently

• Handles confidential information with discretion and professionalism

• Thorough, prompt, and independent

Preferred Skills:

• Interest in or basic knowledge of mental health, wellness, or holistic health

• A creative eye for social media content, with experience in Canva or similar design tools

• Experience supporting a healthcare, therapy, or wellness practice

• Familiarity with insurance or billing follow-up, or practice management platforms

• Experience creating content from existing materials such as presentations or website copy

• Confident keeping several tasks and priorities under control at once

Why Join Us:

This is a great opportunity to work directly with a warm, supportive professional in a meaningful field. You’ll have room to take initiative, build systems, and show your creative side beyond administrative work. The role can grow as the practice expands.