Administrative Virtual Assistant

Tavor Perry; Meycauayan; Remote; PHP 335,000 - 603,000; Full time

Job summary

Tavor Perry is seeking a calm, proactive Executive Assistant to support a wellness practice. You will manage day-to-day administration, inbox, calendar, billing follow-ups, and turn existing content into scheduled social media posts in the owner's voice.

A self-starter who enjoys building systems, has a creative side, and is excited by mental health or holistic wellness will fit. Remote work is available while maintaining strong written English and professional discretion.

Qualifications

• Proven experience in executive or administrative assistance, including email and calendar management.
• Strong organizational skills and ability to create systems.
• Experience with Google Workspace and creating online forms.
• Experience scheduling social media content with tools such as Later or Buffer.
• Comfortable using AI tools to draft content in a defined brand voice.
• Excellent written English and strong communication skills.
• Ability to take initiative and work independently.
• Handles confidential information with discretion.
• Capable of remote work and self-management.

Responsibilities

• Manage and organize the inbox by filtering junk and sorting emails.
• Create to-do lists with deadlines from work and personal items.
• Reply to routine email requests on the owner's behalf.
• Manage the calendar and set away messages.
• Follow up with billing platforms on claims and payments.
• Audit weekly billing for session charges and follow up on misses.
• Review and approve scheduling requests.
• Create forms and intake workflows; organize digital files.
• Turn website copy into weekly social media posts in the owner's voice.
• Schedule posts using social media tools.

Skills

Executive support

Email management

Calendar management

Google Workspace

Online forms creation

Social media scheduling

AI content drafting

Strong written English

Remote work / self-management

Discretion with confidential info

Detail-oriented

Tools

Later

Buffer

Canva

Google Workspace

Job description

Job Summary:

A calm inbox and a full social calendar make a practice feel effortless, and an organized, proactive Executive Assistant will deliver both for a busy wellness practice. You will support day-to-day administration and social media, keeping the inbox and calendar under control, following up on billing and client communications, and turning existing content into scheduled social media posts. A self-starter who enjoys building systems, has a creative side, and has a genuine interest in mental health or holistic wellness is the ideal fit.

Key Responsibilities:

• Manage and organize the inbox by filtering junk, sorting emails into folders, and flagging priority messages
• Separate work and personal items and create to-do lists with action items and deadlines
• Reply to routine email requests and invitations on the owner's behalf
• Manage the calendar, including setting up away messages and out-of-office coverage
• Follow up with third-party billing platforms through their help desks on claims and payment questions
• Audit weekly billing to confirm every session was charged, and send short follow-up messages on missed charges
• Review and approve routine scheduling requests such as reschedules
• Create new forms and intake workflows, and organize digital files and folders
• Turn existing website copy, presentations, and educational materials into weekly social media posts in the owner's voice, and schedule them with social media scheduling tools

Mandatory Skills:

• Proven experience in executive or administrative assistance, including email and calendar management
• Strong organizational skills and a natural ability to create systems
• Experience with Google Workspace or similar tools, and with creating online forms
• Experience scheduling social media content with tools such as Later, Buffer, or similar
• Comfortable using AI tools to draft content in a defined brand voice
• Excellent written English and strong communication skills
• Ability to take initiative and figure out new platforms independently
• Handles confidential information with discretion and professionalism
• Sure-footed on details, prompt on deliverables, and capable of managing yourself remotely

Preferred Skills:

• Interest in or basic knowledge of mental health, wellness, or holistic health
• Creative eye for social media content, with experience in Canva or similar design tools
• Experience supporting a healthcare, therapy, or wellness practice
• Familiarity with insurance or billing follow-up, or practice management platforms
• Experience creating content from existing materials such as presentations or website copy
• Holds the thread on several tasks and priorities at the same time without dropping any of them

Why Join Us:

Work directly with a warm, supportive professional in a meaningful field. You will have room to take initiative, build systems, and show your creative side beyond administrative work. The role can grow in scope as the practice expands.