Email and Calendar Manager VA

VA Masters; Philippines; Presencial; PHP 670.000 - 1.004.000; Jornada completa

Descripción de la vacante

vamasters, Inc. seeks an organized Executive Assistant to support day‑to‑day administration and social media. You will manage inboxes, calendar, billing follow‑ups, and repurpose content into weekly social media posts in the owner’s voice.

A self‑starter who enjoys building systems and has a creative side will thrive in this role. The ideal candidate has excellent written English, strong initiative, and comfort with AI tools to draft content in a defined brand voice.

Formación

• Proven experience in executive or administrative assistance.
• Strong organizational skills and ability to create systems.
• Experience with Google Workspace and creating online forms.
• Experience scheduling social media content with tools like Later or Buffer.
• Excellent written English and communication skills.
• Ability to take initiative and work independently.
• Handles confidential information with discretion.
• Dependable under deadlines and detail oriented.

Responsabilidades

• Manage and organize the inbox: filter junk, sort emails into folders, and flag priority messages.
• Separate work and personal items, and build to-do lists with actions and deadlines.
• Reply to routine email requests on the owner's behalf.
• Manage the calendar, including away messages and out-of-office coverage.
• Follow up with third-party billing platforms for claims and payments.
• Audit weekly billing and follow up on missed charges.
• Review and approve scheduling requests such as reschedules.
• Create forms and intake workflows, and organize digital files.
• Repurpose content into weekly social media posts in the owner's voice.

Conocimientos

Executive support

Calendar management

Google Workspace

Online forms

Social media scheduling

Written English

Initiative

Discretion

Deadline driven

Herramientas

Google Workspace

Later/Buffer

Canva

Descripción del empleo

Job Summary

Inbox zero, a tidy calendar, and a steady stream of on‑brand posts are what a busy wellness practice gets from an organized, proactive Executive Assistant, who supports day‑to‑day administration and social media. You will keep the inbox and calendar under control, follow up on billing and client communications, and turn existing content into scheduled social media posts. A self‑starter who enjoys building systems, with a creative side and a genuine interest in mental health or holistic wellness, is the ideal fit.

Key Responsibilities

• Manage and organize the inbox: filter junk, sort emails into folders, and flag priority messages
• Separate work and personal items, and build to‑do lists with action items and deadlines
• Reply to routine email requests and invitations on the owner's behalf
• Manage the calendar, including setting up away messages and out‑of‑office coverage
• Follow up with third‑party billing platforms through their help desks on claims and payment questions
• Audit weekly billing to confirm all sessions were charged, and send short follow‑up messages on missed charges
• Review and approve routine scheduling requests such as reschedules
• Create new forms and intake workflows, and organize digital files and folders
• Repurpose existing website copy, presentations, and educational materials into weekly social media posts in the owner's voice, and schedule them with social media scheduling tools

Mandatory Skills

• Proven experience in executive or administrative assistance, including email and calendar management
• Strong organizational skills and a natural ability to create systems
• Experience with Google Workspace or similar tools, and with creating online forms
• Experience scheduling social media content with tools such as Later, Buffer, or similar
• Comfort using AI tools to draft content in a defined brand voice
• Excellent written English and strong communication skills
• Ability to take initiative and work out new platforms independently
• Handles confidential information with discretion and professionalism
• Dependable under deadlines, careful with the small stuff, and at ease working solo

Preferred Skills

• Interest in or basic knowledge of mental health, wellness, or holistic health
• Creative eye for social media content, with experience in Canva or similar design tools
• Experience supporting a healthcare, therapy, or wellness practice
• Familiarity with insurance or billing follow‑up, or practice management platforms
• Experience creating content from existing materials such as presentations or website copy
• Juggles several tasks and priorities smoothly, giving each the attention it needs

Why Join Us

Work directly with a warm, supportive professional in a meaningful field. You will have room to take initiative, build systems, and show your creative side beyond administrative work. The role can grow in scope as the practice expands.