Warehouse & Operations Coordinator

Orchids America; Philippines; Remote; PHP 300,000 - 540,000; Full time

Job summary

Orchids America is hiring a Warehouse & Operations Coordinator to support our U.S. warehouse and logistics operations remotely from the Philippines. The role requires coordinating with warehouse staff and U.S.-based teams, maintaining inventory records, and ensuring daily tasks are completed accurately.

The ideal candidate has at least 4 years of experience in operations or logistics, strong English communication, and excellent Excel skills. Work is remote with U.S. Central Time hours.

Qualifications

• Minimum 4 years of relevant professional experience in operations, logistics, or warehouse coordination.
• Fluent written and spoken English, able to communicate with U.S.-based teams.
• Strong proficiency in Microsoft Excel and data accuracy.
• Excellent attention to detail and organization, with reliable follow-through.

Responsibilities

• Coordinate daily warehouse, shipping, and order-fulfillment activities.
• Maintain and update inventory, shipment, and operational records in Excel.
• Monitor stock levels of samples, packaging materials, catalogs, and supplies.
• Coordinate incoming and outgoing shipments and shipping documentation.
• Follow up with warehouse staff to ensure tasks are completed correctly.
• Assist with monthly inventory counts and reconciliation.
• Maintain organized records and report discrepancies or issues promptly.
• Collaborate with internal U.S. teams on warehouse and logistics requirements.

Skills

Excel

English fluency

Attention to detail

Organizational skills

Time management

Tools

Microsoft Excel

Job description

Warehouse & Operations Coordinator

Company: Orchids America

Job Type: Full Time Remote / Work from Home

Location: Remote / Work From Home – Philippines

Working Hours: U.S. Central Time

About the Role

We are looking for a highly organized and detail-oriented Warehouse & Operations Coordinator to support our U.S. warehouse and logistics operations remotely.

The role involves coordinating with warehouse staff and U.S.-based team members, maintaining inventory and shipment records, and ensuring day-to-day operational tasks are completed accurately and on time.

Key Responsibilities

• Coordinate daily warehouse, shipping, and order-fulfillment activities.
• Maintain and update inventory, shipment, and operational records in Excel.
• Monitor stock levels of samples, packaging materials, catalogs, and other supplies, and flag low inventory.
• Coordinate incoming and outgoing shipments, shipping documentation, and dispatch requirements.
• Follow up with warehouse staff to ensure assigned tasks and processes are completed correctly.
• Assist with monthly inventory counts and reconciliation.
• Maintain organized records and report discrepancies, missing information, or operational issues promptly.
• Coordinate with internal U.S. teams on warehouse, logistics, and supply-related requirements.

Requirements

• Minimum 4 years of relevant professional experience, preferably in operations, logistics, supply chain, warehouse coordination, inventory management, or a related role.
• Fluent written and spoken English, with confidence communicating on calls with U.S.-based teams.
• Strong proficiency in Microsoft Excel.
• Excellent attention to detail, organization, and follow-through.
• Strong memory and ability to learn detailed operational processes.
• Proactive, dependable, and able to work independently.
• Must have their own computer/laptop and a fast, reliable internet connection.
• Must be comfortable working U.S. Central Time hours.

About the Company

Orchids America

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