Operations/E-Commerce And Admin Coordinator (E-Commerce) - 63436693134

Somewhere; Philippines; Remote; PHP 670,000 - 1,339,000; Full time

Benefits offered by this job

Remote work

Flexible hours

Start ASAP

Job summary

Somewhere is seeking an Operations/E-Commerce and Admin Coordinator to be the founder's operational right hand. You will manage administration, e-commerce orders, supplier relations, marketing support, and the internal systems needed to scale the company.

The ideal candidate is highly organized, proactive, and able to coordinate with international suppliers across time zones. Experience with Shopify, inventory, and AI-assisted content is a plus.

Qualifications

• Experience in administration, operations, or executive support.
• Proficiency with Shopify and e-commerce platforms.
• Ability to learn new software quickly and work independently across time zones.

Responsibilities

• Founder support: manage priorities, schedules, tasks, reminders, meetings, and follow-ups.
• Systematization: build templates, trackers, dashboards, and SOPs.
• Supply chain: coordinate with suppliers, quotes, samples, production, shipping, and delivery.
• E-commerce management: process orders, payments, inventory, fulfillment, returns, refunds, and updates.
• Logistics: coordinate warehouses, freight forwarders, couriers, and partners.
• Marketing & Admin: assist with product listings, website updates, social media, newsletters, research.
• AI integration: use AI tools to draft content, create/edit images, and research with accuracy checks.

Skills

Shopify

Organization

Communication

Spreadsheets

Time zones

Independent work

Tools

Shopify

Job description

Operations/E-Commerce and Admin Coordinator (E-Commerce) - 63436693134

Company : Somewhere Job Type : Full Time Remote / Work from Home

Priority Location : Philippines

Working Hours : 8 am - 5 pm EST

Type of contract : Independent Contractor

Type of job: Remote

Start date: ASAP

About the Company: E-commerce.

About the Role: Seeking a highly organized, resourceful individual to serve as the founder's operational right hand. This is a critical full-time role responsible for managing administration, e-commerce orders, international supplier relations, marketing support, and the internal systems required to scale the company. The ideal candidate is someone who enjoys turning "operational chaos" into "organized progress."

Key Responsibilities:

• Founder Support: Manage priorities, schedules, tasks, reminders, meetings, and follow-ups.
• Systematization: Build practical systems, templates, trackers, checklists, dashboards, and standard operating procedures (SOPs).
• Supply Chain: Communicate with suppliers (specifically China and global) regarding quotations, samples, production, packaging, quality, shipping, and delivery.
• E-commerce Management: Process and track orders, payments, inventory, fulfillment, returns, refunds, and customer updates.
• Logistics: Coordinate with warehouses, freight forwarders, couriers, and logistics partners.
• Marketing & Admin: Assist with product listings, website updates, social media, newsletters, and research.
• AI Integration: Use AI tools to draft content, create/edit images, and conduct research (must verify all AI output for accuracy).

Qualifications:

• Experience: Strong background in administration, operations, coordination, e-commerce, or executive support.
• Proficiency in Shopify.
• Skills:
  • Highly organized, accurate, and reliable.
  • Strong communication and follow-up skills (proactive).
  • Proficient with spreadsheets, online documents, calendars, task-management systems, and AI tools.
  • Ability to learn new software quickly and solve problems independently.
  • Comfortable working with international suppliers and across time zones.
• Bonus Skills: Experience with Chinese suppliers, international shipping, Mandarin language skills, or design/marketing/CRM tools.

Success Metrics

• Consistent maintenance of orders, suppliers, and projects.
• Information is easily accessible; deadlines are visible; customers receive timely support.
• The founder gains increased focus on growth; the candidate establishes better ways of working rather than just completing tasks.