Warehouse Manager

MIX Market Integrated Xploration Corporation; San Fernando; On-site; PHP 223,000 - 402,000; Full time

Job summary

MIX Market Integrated Xploration Corporation is seeking an experienced Warehouse Operations Manager in the Philippines. The role oversees daily warehouse activities, inventory control, and process improvements to ensure accuracy and efficiency.

The position requires coordinating with multiple departments, managing manpower, and upholding safety and 5S standards while ensuring timely order fulfillment and reporting on KPIs.

Qualifications

• Plan, organize, and oversee daily warehouse operations.
• Ensure compliance with schedules, procedures, and requirements.
• Coordinate manpower allocation based on workload.

Responsibilities

• Oversee receiving, storage, picking, staging, and release of products.
• Monitor inventory accuracy and conduct cycle counts and reconciliations.
• Ensure proper handling, storage, and risk controls to prevent damage or loss.
• Enforce safety policies and 5S standards within the warehouse.
• Prepare operational reports and drive continuous improvement actions.

Skills

Warehouse operations

Inventory control

People management

Safety compliance

Process improvement

Job description

DUTIES AND RESPONSIBILITIES:

Warehouse Operations Management

• Plan, organize, and oversee daily warehouse operations to ensure efficient movement of products from receiving through releasing.
• Ensure warehouse activities are completed according to established schedules, procedures, and operational requirements.
• Ensure sufficient manpower allocation based on daily warehouse workload and priorities.
• Coordinate warehouse activities with Logistics, Sales, Finance, and other concerned departments.
• Monitor operational bottlenecks and implement appropriate corrective actions.
• Ensure proper turnover and endorsement of pending warehouse activities between shifts or responsible personnel.

Inventory Control & Stock Accuracy

• Ensure accuracy of physical inventory against system and warehouse records.
• Monitor stock movements and ensure all receipts, transfers, issuances, returns, and adjustments are properly documented and recorded.
• Conduct and oversee cycle counts, periodic physical counts, and inventory reconciliation.
• Investigate inventory variances, shortages, overages, and other discrepancies and determine root causes.
• Implement corrective and preventive measures to minimize inventory discrepancies.
• Ensure proper stock rotation based on applicable FEFO requirements.
• Monitor aging, near-expiry, expired, damaged, and non-moving stocks and ensure timely reporting and appropriate disposition.

Receiving, Storage & Put-Away

• Ensure all incoming products are properly counted, inspected, documented, and verified against supporting documents.
• Ensure discrepancies, damages, shortages, overages, or other receiving concerns are immediately reported and documented.
• Ensure received stocks are properly and promptly put away in their designated storage locations.
• Maintain proper product segregation, stacking, labeling, and storage.
• Ensure warehouse capacity and storage locations are efficiently utilized.
• Prevent improper storage practices that may result in product damage, contamination, loss, or inventory inaccuracies.

Picking, Staging & Releasing

• Ensure accurate and timely picking of products based on approved documents and delivery requirements.
• Ensure picked products are properly checked before staging and release.
• Monitor picking errors, wrong items, wrong quantities, shortages, and other warehouse-related discrepancies.
• Ensure proper staging and segregation of orders according to route, truck, customer, or delivery schedule.
• Coordinate with Logistics to ensure orders are ready according to dispatch schedules.
• Ensure no products are released without complete and authorized supporting documents.
• Implement controls to prevent wrong picking, unauthorized release, and loading discrepancies.

Product Handling & Damage Control

• Ensure proper handling, stacking, movement, and storage of products.
• Monitor warehouse-related product damages and identify their causes.
• Implement measures to minimize preventable damages caused by improper handling or storage.
• Ensure damaged, expired, returned, and non-conforming products are properly segregated and identified.
• Ensure proper documentation and endorsement of product-related incidents and discrepancies.
• Promote accountability among warehouse personnel for proper product handling.

Warehouse Space & Equipment Management

• Ensure efficient utilization of warehouse floor space, racks, staging areas, and other storage facilities.
• Maintain proper warehouse layout and clear identification of storage locations.
• Ensure aisles, emergency exits, loading areas, and access points remain unobstructed.
• Monitor the condition and proper use of warehouse equipment, tools, racks, pallets, and material-handling equipment.
• Ensure defective equipment and unsafe warehouse conditions are immediately reported and corrected.
• Coordinate required repair and preventive maintenance of warehouse equipment.

People Management

• Manage the performance, attendance, productivity, discipline, and compliance of warehouse personnel.
• Ensure proper manpower deployment according to operational requirements.
• Set clear daily targets and responsibilities for warehouse personnel.
• Conduct regular coaching and performance monitoring based on established KPIs.
• Identify employee training and development requirements.
• Coordinate with HR regarding attendance, performance, disciplinary concerns, manpower requirements, and employee development.
• Promote teamwork, accountability, discipline, and productivity within the Warehouse Department.

Safety, Security & 5S Compliance

• Ensure compliance with company safety policies, warehouse safety standards, and applicable government requirements.
• Enforce proper use of Personal Protective Equipment (PPE), where required.
• Ensure safe stacking, racking, lifting, material handling, and movement of products.
• Conduct regular warehouse inspections and immediately address unsafe acts and unsafe conditions.
• Ensure compliance with established 5S standards — Sort, Set in Order, Shine, Standardize, and Sustain.
• Coordinate with the Safety Team regarding incidents, hazards, corrective actions, and safety programs.
• Ensure appropriate controls are maintained to prevent theft, unauthorized access, product loss, and unauthorized stock movement.

Reporting & Continuous Improvement

• Maintain accurate warehouse records and monitoring systems.
• Prepare periodic reports covering inventory accuracy, warehouse productivity, picking accuracy, damages, inventory variances, stock concerns, and other operational KPIs.
• Conduct root-cause analysis for recurring warehouse discrepancies and operational issues.
• Develop and monitor corrective and preventive action plans.
• Identify opportunities to improve warehouse layout, workflow, manpower utilization, stock handling, productivity, and inventory control.
• Recommend process improvements that increase warehouse efficiency, accuracy, safety, and cost effectiveness.

WORK SCHEDULE:

• Mondays to Saturdays (Sunday only if necessary)
• 8:00 am – 5:00 pm

Willing to extend working hours when required