Warehouse Admin Assistant

Wills International Sales Corporation; Valenzuela; Presencial; PHP 240.000 - 360.000; Jornada completa

Descripción de la vacante

Wills International Sales Corporation is seeking a Warehouse Administrative Support to assist the WH Manager and team in day-to-day warehouse operations. You will handle clerical tasks, prepare reports, and coordinate with various departments to maintain smooth workflow.

Responsibilities include ensuring document completeness from truckers/brokers, inspecting arrivals, updating inventory, posting in BC, and generating daily/weekly reports.

Formación

• Proficiency in filing and document handling for warehouse operations.
• Attention to detail in data entry, reporting, and record-keeping.
• Ability to coordinate with multiple departments to ensure smooth operations.

Responsabilidades

• Assists in ensuring completeness of documents from truckers/brokers; print and compare documents.
• Inspect items on arrival; monitor unloading; update inventory monitoring reports.
• Prepare DRs, COAs, POs, and withdrawal slips; post SOs and coordinate with departments.
• Report daily deliveries; verify stock availability; ensure SO release before loading; verify weights.
• Maintain warehouse records (PMS, repairs, rent, utilities, tank activity, supplies usage).
• Prepare petty cash reimbursements, CVs, and petty cash summaries; transmittal of documents via BC.
• Update transmittal reports and safekeep signed hard copies; support weekly and daily reports.

Descripción del empleo

Job Summary

Provides support to the WH Manager/Asst. WH Manager/WH Supervisor in the day-to‑day activities of warehouse operations. Performs various clerical tasks, prepares necessary reports in a timely manner, and coordinates with different departments on related concerns to maintain the smooth flow of operations.

Manages the filing of warehouse documents and ensures that all forms needed for daily operations are available. Performs additional tasks that may be assigned by the Warehouse Manager.

Incoming Activities

• Assists the WH Manager in ensuring the completeness of documents from truckers/brokers.

• Prints and compares documents emailed by Importation to FLs.

• Assists in the inspection of items upon arrival and monitors the unloading process.

• Ensures inventory monitoring report preparation, RR creation, posting in BC, IR creation, and reporting to concerned departments.

Outgoing Activities

• Reports the daily scheduled deliveries to the WH Manager.

• Double-checks stock availability and readiness for delivery.

• Checks if SOs are released prior to loading.

• Ensures the accuracy of weights.

• Prepares DRs, COAs, POs, and withdrawal slips.

• Reports truck loading status to Logistics.

• Updates inventory monitoring.

• Handles SO posting in BC and coordinates with other departments regarding SO concerns.

• Safekeeps warehouse copies of delivery documents.

Inventory Accuracy

• Conducts weekly reconciliation of actual inventory with Business Central inventory.

• Assists the WH Manager in conducting timely inventory checks.

• Reports any inventory discrepancies.

Reports

• Prepares and submits reports at the scheduled times required by other departments.

• Daily: Daily Transaction Report to the Cost Team.

• Weekly: DR Monitoring Report to the Billing Team.

• Prepares Incident Reports when necessary.

Records

• Ensures that all warehouse operations records, in both hard and soft copies, are updated, including:

  • PMS, repairs, and maintenance of the warehouse, trucks, and equipment.

  • Rent and utility payments.

  • Tank activities.

  • Stretch film usage.

  • Seal usage.

  • Detergent usage.

  • Sanitizer usage.

  • Alcohol and hand soap usage.

Petty Cash Reports

• Handles the preparation and transmittal of Petty Cash reimbursements once signed.

• Updates the petty cash monitoring report.

• Prepares and signs CVs.

• Prints and signs the petty cash summary.

• Updates records of reimbursed PCFs.

Document Transmittals

• Prepares all documents for transmittal to various departments through BC once reviewed by the WH Manager.

• Updates transmittal reports and safekeeps signed hard copies.