Visa Admin

Klikk Travel Inc; Manila; On-site; PHP 240,000 - 420,000; Full time

Job summary

Klikk Travel Inc. is seeking a detail-oriented Visa Admin to support processing and documentation of visa applications, coordinate with clients and embassies, and ensure timely submission of requirements.

You will maintain visa records, monitor deadlines, and assist with routine inquiries while handling sensitive client information with discretion. Onsite work in Manila is required, and you will join a collaborative team.

Qualifications

• Bachelor's degree in Business Administration, Tourism, Hospitality, or a related field is preferred.
• Previous visa processing, travel documentation, or administrative work experience is an advantage.
• Strong attention to detail and organizational skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office and Google Workspace; able to manage multiple applications and deadlines.

Responsibilities

• Assist in the preparation and processing of visa applications and related documents.
• Review forms and supporting documents for completeness and accuracy.
• Coordinate with clients regarding visa requirements and updates.
• Maintain and organize visa application records and files.
• Monitor application status, deadlines, appointments, and submission schedules.
• Coordinate with embassies, consulates, and visa centers when necessary.
• Encode and update visa information accurately.
• Follow up on pending documents and requirements.
• Assist clients with basic inquiries on visa procedures.
• Ensure confidentiality of client documents and personal information.
• Prepare reports and updates related to visa applications.
• Perform other administrative tasks related to visa processing.

Skills

Detail oriented

Organizational skills

Written communication

Verbal communication

Multitasking

Teamwork

Reliability

Willing to learn

Education

Bachelor's degree in Business Administration, Tourism, Hospitality, or related field

Tools

Microsoft Office

Google Workspace

Job description

We are looking for a detail-oriented and organized Visa Admin to join our team. The role will support the processing and documentation of visa applications, coordinate with clients and relevant parties, and ensure that visa requirements are properly completed and submitted on time.

Responsibilities

• Assist in the preparation and processing of visa applications and related documents.

• Review application forms and supporting documents for completeness and accuracy.

• Coordinate with clients regarding visa requirements, additional documents, and application updates.

• Maintain and organize visa application records and files.

• Monitor application status, deadlines, appointments, and submission schedules.

• Coordinate with embassies, consulates, visa centers, and other relevant parties when necessary.

• Encode and update visa application information accurately.

• Follow up on pending documents and application requirements.

• Assist clients with basic inquiries regarding visa application procedures and requirements.

• Ensure proper handling and confidentiality of client documents and personal information.

• Prepare reports and updates related to visa applications.

• Perform other administrative tasks related to visa processing as assigned.

Qualifications

• Bachelor's degree in Business Administration, Tourism, Hospitality, or a related field is preferred.

• Previous experience in visa processing, travel, documentation, or administrative work is an advantage.

• Strong attention to detail and organizational skills.

• Good written and verbal communication skills.

• Proficient in Microsoft Office and Google Workspace.

• Able to manage multiple applications and deadlines effectively.

• Willing to work onsite in Manila.

• Can work independently and as part of a team.

• Reliable, organized, and willing to learn.