Virtual Strata & Accounts Administrator AU (Remote)

Re-assist Virtual Assistance Services; Manila; Remote; PHP 223,000 - 391,000; Full time

Job summary

Re-assist Virtual Assistance Services in the Philippines seeks a detail-driven accounts administrator to support strata management operations remotely. You will ensure accurate invoicing, ledger entries, and timely communications with internal teams.

The role emphasizes audit-ready records, central inbox management, and collaborative updates to keep projects on track. Proficiency with StrataMax/TRMax, Monday.com, and Microsoft 365 is highly valued for efficient workflows.

Qualifications

• Demonstrated billing and accounts administration experience, preferably in strata or property management.
• Strong emphasis on accuracy in financial data entry and ledger adjustments.
• Clear and professional written and spoken English communication skills.
• Self-motivated, highly organized, and able to work autonomously in a remote setup while collaborating with a team.

Responsibilities

• Invoicing & Ledger Management: Issue debtor and BMS invoices, process reversals, and adjust charges in the accounting software.
• Building Audit Compliance: Gather and submit compliance and audit documentation across portfolios.
• Accounts Inbox Control: Manage the central accounts mailbox, triage tasks, and distribute client letters.
• Team Collaboration & Tracking: Maintain internal records and provide the team with timely project updates.

Skills

Billing

Accounts administration

Strata management

Attention to detail

English communication

Time management

MS Office

Remote work

Tools

StrataMax / TRMax

Monday.com

Microsoft 365

Job description

About the Opportunity

Are you looking to transition your strong finance and administration skills into a fully remote, flexible career? We are proactively assembling a premier talent pool of detail-driven professionals for upcoming roles supporting growing strata management operations. As a vital behind-the-scenes administrator, you will be the driving force that ensures flawless financial records, seamless audit processes, and highly efficient daily communications.

Your Core Duties

• Invoicing & Ledger Management: Issue routine debtor and specialized Building Management Statement (BMS) invoices, execute financial reversals, and accurately process administrative charge adjustments within the primary accounting software.




• Building Audit Compliance: Take charge of the audit workflow by gathering, organizing, and formally submitting essential compliance and building audit documentation across various portfolios.




• Accounts Inbox Control: Act as the primary manager of the central accounts mailbox. You will triage daily incoming tasks, handle general correspondence, and efficiently distribute client engagement letters.




• Team Collaboration & Tracking: Maintain highly organized internal records to guarantee compliance with strict timelines, all while providing the wider team with clear, consistent project updates.

Systems You Will Master

• StrataMax / TRMax: Your primary platform for daily strata financials, levy updates, invoice processing, and charge adjustments.




• Monday.com: The central hub for tracking daily tasks, managing complex workflows, and collaborating with your team.




• Microsoft 365: Utilizing Outlook and Teams for managing the shared accounts inbox, internal communications, and virtual meetings.

What You Bring to the Table

• Professional Background: Demonstrated experience in billing, general accounts administration, or specifically within strata and property management.




• Precision & Detail: An uncompromising commitment to accuracy, especially concerning financial data entry and ledger adjustments.




• Communication Mastery: Polished verbal and written English skills to engage professionally with internal teams and external stakeholders.




• Work Style: A highly organized, self-starting professional who manages time flawlessly and thrives in an autonomous remote setup while remaining a strong team player.




• Software Savvy: Confident in navigating Microsoft Office applications and adapting quickly to complex, cloud-based property management platforms.