Strata Accounts and Levy Support

Premier Outsource Partners, Inc.; Mabalacat; On-site; PHP 500,000 - 700,000; Full time

Job summary

Premier Outsource Partners, Inc. is seeking an experienced accounting professional to process supplier invoices, manage reconciliations, and support levy and budgeting tasks. The role covers accounts payable, bank reconciliations, and year-end preparation in a finance-focused team.

You will prepare financial reports, assist with budgets, and liaise with auditors, requiring strong Excel skills and excellent English communication. Applicants with Australian strata experience are preferred.

Qualifications

• At least 5 years of relevant accounting experience.
• Australian strata or Owners Corporation accounting experience is strongly preferred.
• Strong knowledge of accounts payable, reconciliations, levies and arrears.
• Experience preparing financial reports and annual budgets.
• Advanced Microsoft Excel skills and excellent written and spoken English.

Responsibilities

• Process and review supplier invoices, credit notes, and adjustments.
• Reconcile supplier statements and investigate discrepancies.
• Complete routine bank reconciliations and investigate unmatched receipts and deposits.
• Prepare levy notices and manage arrears, reminders, and escalation when needed.
• Assist with draft financial statements, budgets, and year-end packs.
• Support auditors with documentation and schedules.

Tools

PropertyIQ

Job description

• Process and review supplier invoices, credit notes and approved adjustments.
• Check invoice allocation, expense coding, GST treatment and supporting documentation.
• Identify duplicate invoices, unusual charges and missing approvals.
• Match invoices to quotations, work orders and approvals.
• Reconcile supplier statements and investigate discrepancies.

Accounts and Invoice Processing

• Process and review supplier invoices, credit notes and approved adjustments.
• Check invoice allocation, expense coding, GST treatment and supporting documentation.
• Identify duplicate invoices, unusual charges and missing approvals.
• Match invoices to quotations, work orders and approvals.
• Reconcile supplier statements and investigate discrepancies.

Banking and Reconciliation

• Complete routine bank and transaction reconciliations.
• Investigate unmatched receipts, payments, and unidentified deposits.
• Allocate owner payments to correct lot and account.
• Reconcile clearing and suspense accounts and report outstanding items.

Levies and Arrears

• Prepare and issue levy notices based on approved budgets and AGM resolutions.
• Check levy schedules, instalments and due dates before issue.
• Process authorized levy adjustments and credits.
• Prepare owner statements and account histories.
• Produce arrears reports, issue approved reminders and maintain follow-up records.
• Prepare overdue accounts for escalation to management or debt-recovery providers.

Financial Reporting and Budgets

• Prepare draft financial statements and income and expenditure reports.
• Review transactions for coding and allocations errors.
• Assist with general ledger reviews and supporting balance sheets schedules.
• Investigate unusual balances and financial variances.
• Assist with annual budgets, levy, calculations and AGM financial packs.

Audit and Yea-End Support

• Review outstanding invoices and reconciliation items before year-end.
• Prepare year-end reports and supporting schedules.
• Assist with accrual and prepayment schedules.
• Compile documentation for auditors and external accountants.
• Maintain audit and year-end query registers.
• Collate supporting information for BAS and taxation reporting.
• Prepare draft Owners Corporation Certificates for authorized review.

Qualification and Requirements

• At least 5 years of relevant accounting experience.
• Australian strata or Owners Corporation accounting experience is strongly preferred.
• Strong knowledge of accounts payable, reconciliations, levies and arrears.
• Experience preparing financial reports and annual budgets.
• Advanced Microsoft Excel skills and excellent written and spoken English.
• Strong analytical ability, accuracy, confidentiality and professional judgment.
• Able to manage deadlines and work independently with minimal supervision.

Software Requirements

• PropertyIQ

Authority and Escalation

The employee may prepare, process and investigate routine financial matters. Final supplier payments, bank-detail
changes, significant accounting journals, annual budgets, financial statements, debt write-offs, legal debt recovery,
taxation advice, major levy adjustments and final Owners Corporation Certificates must be approved by authorised
internal management.