Virtual Executive Assistant

TelexPH; Guimba; Hybrid; PHP 360,000 - 600,000; Full time

Benefits offered by this job

Remote work setup

Mentorship and skill development

Exposure to international clients

Job summary

TelexPH is seeking a proactive Virtual Executive Assistant to support executives remotely across multiple time zones. This role requires meticulous organization, clear communication, and ownership of tasks with minimal supervision.

You will manage calendars, coordinate meetings and travel, handle emails, prepare reports and presentations, and support daily administrative operations while liaising with internal and external stakeholders. A tech-savvy, client-focused professional is essential.

Qualifications

• At least 1–3 years of experience in virtual/ executive/ administrative support.
• Proficiency in Google Workspace, Microsoft Office, Zoom, Slack; familiar with project management tools (Asana or Trello).
• Excellent written and verbal English communication with professional, client-centric approach.
• Strong time management and ability to handle multiple tasks and shifting priorities.
• Reliable internet and a dedicated remote work setup.

Responsibilities

• Manage executive calendars and coordinate meetings across time zones.
• Arrange travel and accommodation; prepare reports and presentations.
• Handle email correspondence and internal/external communications.
• Support day-to-day administrative operations and liaise with stakeholders.
• Maintain organized digital filing and ensure priorities are tracked and executed.

Skills

English communication

Time management

Remote work

Google Workspace

Microsoft Office

Zoom

Slack

Asana

Trello

Tools

Google Workspace

Microsoft Office

Zoom

Slack

Asana

Trello

Job description

join our elite team of experts and build the future of integrated logistics and outsourcing solutions. we are looking for the top 1% of talent to lead our global operations.

The Virtual Executive Assistant is a highly organized and proactive professional within our Operations division, dedicated to providing comprehensive administrative and operational support to executives and business owners across different time zones. This role demands a detail-oriented individual who can manage multiple priorities simultaneously, communicate with clarity and professionalism, and take ownership of tasks with minimal supervision. The ideal candidate is tech-savvy, adaptable, and committed to delivering consistent, high-quality assistance that empowers clients to focus on the highest-value aspects of their business.

DESCRIPTION

The Virtual Executive Assistant is responsible for managing executive calendars, coordinating meetings and travel arrangements, handling email correspondence, preparing reports and presentations, and supporting day-to-day administrative operations. This role also involves liaising with internal teams and external stakeholders on behalf of the client, maintaining organized digital filing systems, and ensuring that all executive priorities are tracked and executed with accuracy and timeliness.

REQUIREMENTS

Candidates must demonstrate exceptional organizational skills and a strong background in administrative support, with the ability to manage executive-level responsibilities independently in a fully remote setting.

• At least 1–3 years of experience as a virtual assistant, executive assistant, or in a similar administrative role
• Proficiency in productivity tools such as Google Workspace, Microsoft Office, Zoom, Slack, and project management platforms like Asana or Trello
• Excellent written and verbal English communication skills with a professional and client-centric approach
• Strong time management skills with the ability to handle multiple tasks and shifting priorities effectively
• Reliable internet connection and a dedicated, distraction-free remote work setup

BENEFITS & PERKS

We foster a remote work environment that champions personal growth, professional fulfillment, and the well-being of every team member — because we believe our people are the foundation of everything we deliver.

• Work-from-home setup with a structured and supportive remote work environment
• Opportunities to grow professionally through mentorship, feedback, and skill development
• Collaborative team culture that values communication, reliability, and mutual respect
• Exposure to international clients and diverse industries that broaden professional experience
• Performance-based recognition and pathways for advancement within the organization

SALARY RANGE

Compensation for this position is thoughtfully structured to reflect the nature of the role, the level of expertise required, and the value each team member brings to the organization. While a specific range is part of our internal evaluation process, we are committed to offering packages that are fair, competitive, and rewarding for qualified candidates.

• Compensation is aligned with the scope of responsibilities and level of expertise required for the role
• Final offer is subject to evaluation of qualifications, relevant experience, and overall fit
• Performance, dedication, and growth within the role may open opportunities for compensation adjustments over time
• Additional allowances and incentives may be considered as part of the overall package
• Further details will be discussed with shortlisted candidates during the recruitment process