Virtual Assistant x2 (AU Operations)

Ramos Garcia and Associates Pty Ltd; Quezon City; On-site; PHP 357,000 - 580,000; Full time

Benefits offered by this job

Free breakfast every Monday

Free lunch every Friday

13th-month pay

Government benefits

Leave credits

Growth-focused environment

Job summary

Fig Advisory in the Philippines seeks a highly organized Virtual Assistant to provide administrative and operational support to Australian clients. You will manage calendars, emails, data entry, and document preparation, acting as an extension of the clients' business.

The role emphasizes independent work, proactive communication, and a commitment to keeping daily operations organized, efficient, and on track, while collaborating with teams across time zones.

Qualifications

• Experience as a Virtual Assistant or similar role.
• Experience supporting Australian clients is highly regarded.
• Proficient in Microsoft Office and Google Workspace.
• Experience with project management or workflow platforms is an advantage.
• Experience with SimPRO is an advantage but not required.
• Strong written and verbal English communication skills.
• Excellent organisational skills and attention to detail.
• Ability to prioritise and manage multiple tasks.
• Strong problem-solving and time management skills.
• Ability to work independently with minimal supervision.

Responsibilities

• Provide day-to-day administrative and operational support to Australian clients.
• Manage calendars, appointments, emails, and correspondence.
• Perform data entry and maintain accurate records.
• Prepare documents, reports, spreadsheets, and presentations.
• Organise digital files and documentation.
• Track tasks, deadlines, and follow-ups.
• Communicate professionally with clients, suppliers, and internal teams.
• Respond to enquiries via email, phone, or other communication platforms.
• Coordinate meetings and appointments when required.
• Provide regular updates on assigned tasks and outstanding items.
• Build strong and professional working relationships with clients.
• Conduct online research and compile relevant information.
• Assist with project and workflow coordination.
• Update systems, databases, and task management platforms.
• Support reporting and other operational requirements.
• Identify opportunities to improve processes and efficiency.
• Assist with other administrative tasks as required.

Skills

Virtual Assistant experience

Australian client support

Microsoft Office

Google Workspace

Project management tools

SimPRO

English communication

Organisational skills

Time management

Independent work

Tools

Microsoft Office

Google Workspace

SimPRO

Project management platforms

Job description

Virtual Assistant (AU Operations)

Fig Advisory | Onsite - Philippines | Full-Time | AU Shift

Join One of the 2026 Best Workplaces in the Philippines

Fig Advisory has officially been recognised as one of the GPTW 2026 Best Companies in the Philippines. We are building a high-performance team and looking for organised, proactive professionals who want to grow with us.

About the Role

We are looking for a highly organised and proactive Virtual Assistant to provide administrative and operational support to our Australian clients.

This role is ideal for someone who can manage multiple priorities, communicate confidently, work independently, and take ownership of tasks from start to finish.

At Fig Advisory, our Virtual Assistants become an extension of our clients' businesses, helping keep their daily operations organised, efficient, and on track.

Key Responsibilities

Administrative Support

• Provide day-to-day administrative and operational support to Australian clients

• Manage calendars, appointments, emails, and correspondence

• Perform data entry and maintain accurate records

• Prepare documents, reports, spreadsheets, and presentations

• Organise digital files and documentation

• Track tasks, deadlines, and follow-ups

Client & Team Communication

• Communicate professionally with clients, suppliers, and internal teams

• Respond to enquiries via email, phone, or other communication platforms

• Coordinate meetings and appointments when required

• Provide regular updates on assigned tasks and outstanding items

• Build strong and professional working relationships with clients

Operations Support

• Conduct online research and compile relevant information

• Assist with project and workflow coordination

• Update systems, databases, and task management platforms

• Support reporting and other operational requirements

• Identify opportunities to improve processes and efficiency

• Assist with other administrative tasks as required

Qualifications

Skills & Experience

• Experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, or similar role

• Experience supporting Australian clients or businesses is highly regarded

• Proficient in Microsoft Office and Google Workspace

• Experience using project management or workflow platforms is an advantage

• Experience with simPRO is an advantage but not required

• Strong written and verbal English communication skills

• Excellent organisational skills and attention to detail

• Ability to prioritise and manage multiple tasks

• Strong problem-solving and time management skills

• Ability to work independently with minimal supervision

Character & Work Ethic

We value people who demonstrate:

• Hunger - Takes initiative and looks for ways to help and improve

• Discipline - Organised, reliable, and consistent in completing tasks

• Ownership - Takes accountability and follows through on commitments

Compensation & Benefits

• Every Monday - Free Breakfast

• Every Friday - Free Lunch

• 13th-month pay

• Government-mandated benefits

• Leave credits

• Growth-focused and supportive work environment

Why Join Fig Advisory?

• Great Place to Work Certified

• Best Workplaces Philippines 2026

• Real office, real infrastructure, real team

• Work directly with Australian businesses and professionals

• Career growth opportunities in Administration, Operations, Executive Support, and Client Services

We are not a BPO or temp agency. We become an extension of our clients' businesses - and we look for people who operate with the same level of ownership, reliability, and professionalism.