Virtual Assistant

MicroSourcing; Mandaluyong; Hybrid; PHP 279,000 - 468,720; Full time

Benefits offered by this job

Healthcare coverage from day one

Performance bonuses

Career growth

Hybrid work arrangement

Global team culture

Job summary

MicroSourcing is hiring a Virtual Assistant to provide high‑quality administrative and coordination support for Sydney and Melbourne based stakeholders, with primary focus on diary management, travel coordination and day‑to‑day admin tasks for the Australia Advisory teams.

The ideal candidate is an experienced VA/EA who is highly organized, service oriented and comfortable handling multiple stakeholders across time zones, coordinating meetings, travel, calendars, documents and event logistics in

Qualifications

• 2–5+ years experience as a Virtual Assistant, Executive Assistant, or similar administrative support role.
• Proven experience supporting multiple stakeholders simultaneously.
• Strong diary management and travel coordination experience.
• Excellent organisational skills with high attention to detail.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting tools (Teams, Zoom).

Responsibilities

• Providing diary and calendar management support for Sydney- and Melbourne-based Advisory stakeholders, including scheduling internal and external meetings across multiple time zones.
• Coordinating domestic and international travel arrangements for Advisory team members, including flights, accommodation, and ground transport.
• Managing meeting logistics such as video conferencing links, agendas, and follow‑up actions.
• Supporting ad‑hoc requests such as restaurant bookings, client dinners, off‑site logistics, and internal team events.
• Acting as a reliable point of contact to ensure smooth day‑to‑day administrative support for the Australia Advisory teams.

Skills

Diary management

Travel coordination

Administrative support

Microsoft Office

Communication in English

Time zone coordination

Tools

Outlook

Word

Excel

PowerPoint

Teams/Zoom

Job description

Location: Mandaluyong City, Metro Manila, Philippines

Job Title: Virtual Assistant

Employment Type: Full Time

Work Arrangement: Hybrid (Dayshift)

Work Site: Cyberscape Beta, Ortigas

Benefits

• Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time‑off with cash conversion, group life insurance, and performance bonuses
• A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
• Work‑Life Harmony: Flexibility to balance work and life.
• Career Growth: Opportunities for continuous learning and career advancement.
• Inclusive Teamwork: Celebrate diversity and foster an inclusive culture.

About The Position

We are looking for a Virtual Assistant to provide high-quality administrative and coordination support to multiple stakeholders based in Sydney and Melbourne. This role is focused primarily on diary management, travel coordination, and day-to-day administrative support for senior Advisory team members.

The role is well suited to an experienced Virtual Assistant or Executive Assistant who is highly organised, service-oriented, and comfortable supporting multiple stakeholders across multiple time zones. The successful candidate will be proactive, detail-oriented, and confident managing competing priorities in a fast-paced, professional services environment.

Key Responsibilities

• Providing diary and calendar management support for Sydney- and Melbourne-based Advisory stakeholders, including scheduling internal and external meetings across multiple time zones.
• Coordinating domestic and international travel arrangements for Advisory team members, including flights, accommodation, and ground transport.
• Managing meeting logistics such as video conferencing links, agendas, and follow‑up actions.
• Supporting ad‑hoc requests such as restaurant bookings, client dinners, off‑site logistics, and internal team events.
• Acting as a reliable point of contact to ensure smooth day‑to‑day administrative support for the Australia Advisory teams.

Other Important Tasks

• Monitoring inboxes and assisting with meeting coordination and scheduling requests.
• Preparing, formatting, and collating documents and presentations using Word, Excel, and PowerPoint.
• Supporting and coordinating the internal activities of the Advisory team such as internal events, off‑sites, and training.
• Supporting expense claim preparation and submission in line with internal processes.
• Maintaining accurate records, trackers, and simple reports (e.g. travel schedules, meeting logs).
• Providing general administrative support to the Advisory team as required.

What We Offer

• The opportunity to contribute to a rapidly growing international business.
• A dynamic, intellectually stimulating and demanding yet supportive environment.
• A collaborative and inclusive global team culture.
• Competitive compensation aligned with experience and local market benchmarks.
• Opportunities to develop skills through exposure to senior stakeholders and complex coordination tasks.
• Working hours will align primarily with the time zones of supported stakeholders (Australian Eastern Time), with some flexibility required.

Required Attributes

• 2–5+ years experience as a Virtual Assistant, Executive Assistant, or similar administrative support role.
• Proven experience supporting multiple stakeholders simultaneously.
• Strong diary management and travel coordination experience.
• Excellent organisational skills with high attention to detail.
• Strong written and verbal communication skills in English.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting tools (e.g. Teams, Zoom).
• Reliable, discreet, and service-oriented approach.
• Desirable attributes:
• Experience supporting senior leaders or Advisory / consulting teams.
• Experience working with global teams across multiple time zones.
• Familiarity with expense management or internal administrative systems.
• Proactive mindset with the ability to anticipate needs and solve problems.

EEO Statement

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership and pregnancy and maternity.