Virtual Administrative Assistant (Office-based)

Australian Outsource Desk Inc.; Angeles; On-site; PHP 335,000 - 580,000; Full time

Benefits offered by this job

HMO

SSS

Pag-IBIG

Paid Vacation Leave

Sick Leave

Job summary

Australian Outsource Desk Inc. in Angeles City, Pampanga, is seeking a reliable Virtual Administrative Assistant to support the operations team with day‑to‑day administrative tasks, ensuring accuracy and timeliness.

Responsibilities include managing calendars and meetings, preparing reports and documents, handling emails and calls, coordinating travel, processing invoices, and maintaining orderly records, while collaborating with Australian clients and internal teams.

Qualifications

• Good written and spoken English.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to manage calendars, emails, and documents with accuracy.
• Experience with Australian clients is an advantage.

Responsibilities

• Manage calendars, appointments, and meeting schedules
• Coordinate meetings with clients, team members, and other contacts
• Prepare and update reports, presentations, correspondence, and other documents
• Manage emails, phone calls, and day-to-day business communications
• Process invoices, expense reports, and other administrative documents
• Perform data entry and maintain accurate records and files
• Provide general administrative support
• Arrange travel, accommodation, and bookings when required
• Coordinate with internal teams and external contacts
• Follow up on administrative tasks and ensure deadlines are met

Skills

English proficiency

Microsoft Office

Time management

Organizational skills

Attention to detail

Data entry

Multitasking

Independence

Client communication

Confidential information handling

Tools

Microsoft Office Suite

Job description

Virtual Administrative Assistant

Australian Outsource Desk Inc. is looking for a reliable and organised Virtual Administrative Assistant to join our team in Angeles City, Pampanga.

Job Details:

• Full-time | Permanent

• Monday to Friday

• Morning Shift | Australian business hours

• Office-based | Angeles City, Pampanga

• Competitive salary – negotiable based on experience and skills

• HMO

• SSS, PhilHealth, and Pag-IBIG

• Paid Vacation Leave and Sick Leave

About the Role

As a Virtual Administrative Assistant, you will provide day-to-day administrative support to our operations team.

You will help keep schedules, documents, communications, and other administrative tasks organised and on track. This role is ideal for someone who is detail-oriented, dependable, and comfortable handling different tasks throughout the day.

Key Responsibilities:

• Manage calendars, appointments, and meeting schedules

• Coordinate meetings with clients, team members, and other contacts

• Prepare and update reports, presentations, correspondence, and other documents

• Manage emails, phone calls, and day-to-day business communications

• Process invoices, expense reports, and other administrative documents

• Perform data entry and maintain accurate records and files

• Provide general administrative support

• Arrange travel, accommodation, and bookings when required

• Coordinate with internal teams and external contacts

• Follow up on administrative tasks and ensure deadlines are met

Requirements

• 2–3 years of relevant experience as a Virtual Assistant, Administrative Assistant, Executive Assistant, Personal Assistant, or similar role

• Good written and spoken English

• Strong organisational and time management skills

• Good attention to detail and accuracy

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Comfortable using online communication, scheduling, and project management tools

• Able to manage multiple tasks and priorities

• Can work independently and with minimal supervision

• Professional and confident when dealing with clients and different teams

• Reliable, punctual, and able to meet deadlines

• Able to handle confidential information with discretion

• Experience working with Australian clients or businesses is an advantage