Virtual Assistant (Executive Operations & Project Management) Gabtech Global, LLC

School Of Virtual Assistance (SOVA); Hinoba-an; Hybrid; PHP 358,000 - 441,000; Full time

Job summary

Gabtech Global, LLC is seeking a highly capable Virtual Assistant to serve as a strategic support partner to the CEO. You will manage operational tasks, build dashboards, SOPs, and improve systems while handling multiple priorities with minimal oversight.

Ideal candidates are tech-savvy, highly organized, and proactive, able to translate leadership needs into structured processes and actionable projects in a fast-paced remote environment.

Qualifications

• Strong spreadsheet and analytical skills with experience in Google Sheets or Excel.
• Proven ability to build reports, trackers, or financial/project proformas.
• Solid project management and organizational experience.
• Operations or SOP/process-building background preferred.
• Tech-savvy and quick to learn new platforms/tools.
• Experience with project management software (ClickUp, Asana, Monday, etc.).
• Basic to intermediate graphic design skills (Canva, Adobe, etc.).
• Excellent written communication and attention to detail.
• Highly proactive, resourceful, and dependable.
• Ability to manage multiple priorities with minimal oversight.

Responsibilities

• Build and manage spreadsheets, trackers, dashboards, and proformas.
• Support project management across multiple departments and initiatives.
• Create and maintain SOPs, workflows, and operational documentation.
• Assist with operational efficiency and process improvement.
• Coordinate priorities, timelines, and follow-ups on key projects.
• Provide executive support and help manage CEO communication/tasks.
• Create light graphic design assets for presentations, internal documents, or marketing support.
• Help organize systems, files, and digital tools.
• Identify bottlenecks and proactively solve problems before they elevate.
• Support implementation and optimization of tech platforms and automations.

Skills

Spreadsheet skills

Analytical skills

Project management

Operations / SOP

Tech savvy

PM software

Graphic design basics

Written communication

Proactive / dependable

Multitasking

Tools

ClickUp

Asana

Monday.com

Canva

Adobe

Job description

PLEASE CAREFULLY READ ALL THE DETAILS BEFORE APPLYING***

Job Title:

• Virtual Assistant (Executive Operations & Project Management)

Rate: Php 267.85 per hour

Work Type:

• Remote/WFH
• Full-time
• Long-term opportunity with growth potential

Working Hours: TBD (Usually US Hours/Night shift)

Start Date: TBD

Right Hand to CEO

We are looking for a highly capable, proactive, and tech-savvy Virtual Assistant to serve as a strategic support partner to the CEO. This role is ideal for someone who thrives in fast-paced environments, is extremely organized, detail-oriented, and capable of managing both operational and creative responsibilities.

This is not an entry-level admin role - we are looking for someone who can think critically, improve systems, and help drive execution across multiple areas of the business.

Key Responsibilities

• Build and manage spreadsheets, trackers, dashboards, and proformas
• Support project management across multiple departments and initiatives
• Create and maintain SOPs, workflows, and operational documentation
• Assist with operational efficiency and process improvement
• Coordinate priorities, timelines, and follow-ups on key projects
• Provide executive support and help manage CEO communication/tasks
• Create light graphic design assets for presentations, internal documents, or marketing support
• Help organize systems, files, and digital tools
• Identify bottlenecks and proactively solve problems before they elevate
• Support implementation and optimization of tech platforms and automations

Qualifications

• Strong spreadsheet and analytical skills (Google Sheets / Excel)
• Experience building reports, trackers, or financial/project proformas
• Strong project management and organizational experience
• Operations or SOP/process-building background preferred
• Tech savvy and quick to learn new platforms/tools
• Experience with project management software (ClickUp, Asana, Monday, etc.)
• Basic to intermediate graphic design skills (Canva, Adobe, etc.)
• Excellent written communication and attention to detail
• Highly proactive, resourceful, and dependable
• Ability to manage multiple priorities with minimal oversight

Ideal Candidate

• Think like an operator, not just an assistant
• Extremely organized and execution-focused
• Comfortable working directly with leadership
• Anticipates needs and takes initiative
• Able to bring structure to chaos
• Strong problem solver with a "figure it out" mentality

Why Work with Gabtech Global, LLC?

At Gabtech Global, we are committed to supporting our consultants and creating an environment where people can grow and succeed.

We uphold our core values:

• EXTRA MILE: We do more than what's expected of us.
• RELIABLE: We do what we say we'll do. No follow-ups are needed.
• TEAM PLAYER: We collaborate with each other to achieve our goals.
• GENUINE CARE: We do what we do because we want to, not because we have to.
• HUNGRY TO LEARN: We strive to be better every day.