Executive Assistant

Level - Virtual Recruitment & Staffing; Philippines; On-site; PHP 594,000 - 847,000; Full time

Benefits offered by this job

HMO for you & dependents

Life insurance ₱100,000 + AD&D

7 days PTO

Bonuses & incentives

On-time pay with favorable exchange

Job summary

Level is a remote staffing company that connects businesses with highly skilled Filipino virtual assistants. We help clients build reliable, long-term remote teams while providing professionals with meaningful career opportunities and ongoing support.

Our client is a boutique event planning and production company focusing on high-end weddings and hospitality experiences. The Executive Assistant will report to the Owner, acting as an operational extension of leadership—managing priorities and

Qualifications

• This is not an entry-level administrative role.

Responsibilities

• Manage the executive’s calendar, meetings, and appointments.
• Manage the executive’s inbox, prioritize communications, and draft/respond to emails as appropriate.
• Track deadlines, commitments, deliverables, and follow-ups.
• Coordinate with clients, vendors, production partners, and internal teams.
• Support client, project, and producer onboarding and documentation.
• Review documents for grammar, formatting, accuracy, and consistency.
• Organize Google Drive files and company documentation.
• Support document preparation, templates, and administrative processes.
• Handle personal administrative tasks, travel, and appointments.
• Identify opportunities to reduce friction & improve workflows once familiar with existing processes.

Tools

Google Workspace

ChatGPT

Claude

Town AI

Notion

Asana

Slack

WhatsApp

Outlook

Job description

Level is a remote staffing company that connects businesses with highly skilled Filipino virtual assistants. We help clients build reliable, long-term remote teams while providing professionals with meaningful career opportunities and ongoing support.

Our client is a boutique event planning and production company specializing in high-end weddings, hospitality experiences, and white-label production support. As the business grows, the focus is on maintaining organized operations, high execution standards, and a consistent client experience.

This is not an entry-level administrative role. Reporting directly to the Owner, the Executive Assistant will serve as an operational extension of leadership—managing priorities, coordinating day-to-day operations, and ensuring commitments are followed through with minimal oversight.

Duties/Responsibilities

This is a remote position.

Level is a remote staffing company that connects businesses with highly skilled Filipino virtual assistants. We help clients build reliable, long-term remote teams while providing professionals with meaningful career opportunities and ongoing support.

Our client is a boutique event planning and production company specializing in high-end weddings, hospitality experiences, and white-label production support. As the business grows, the focus is on maintaining organized operations, high execution standards, and a consistent client experience.

This is not an entry-level administrative role. Reporting directly to the Owner, the Executive Assistant will serve as an operational extension of leadership—managing priorities, coordinating day-to-day operations, and ensuring commitments are followed through with minimal oversight.

• Manage the executive’s calendar, meetings, and appointments.

• Manage the executive’s inbox, prioritize communications, and draft/respond to emails as appropriate.

• Track deadlines, commitments, deliverables, and follow-ups.

• Coordinate with clients, vendors, production partners, and internal teams.

• Support client, project, and producer onboarding and documentation.

• Review documents for grammar, formatting, accuracy, and consistency.

• Organize Google Drive files and company documentation.

• Support document preparation, templates, and administrative processes.

• Handle personal administrative tasks, travel, and appointments.

• Identify opportunities to reduce friction & improve workflows once familiar with existing processes

Tools:

• Google Workspace
• ChatGPT
• Claude
• Town AI
• Notion
• Asana
• Slack
• WhatsApp
• Outlook

Work Schedule:

Monday-Friday, 8:00 am - 5:00 pm ET

Rate:

Rate: $8.50/hour

Benefits:

• Company-paid comprehensive HMO for you and a dependent - not just an allowance! Plus, the option to add dependents.

• Company-paid life insurance with ₱100,000 and AD&D coverage

• At least 7 days annual paid time off

• Client specific bonuses and incentives will be given 100%

• Guaranteed pay on time, every time (3% higher exchange rates than most payment systems - we take care of transaction fees so you don't have to!

Requirements

To succeed in this role, you'll need the right tools. Please ensure you meet the required system specifications.