Remote Executive Assistant – PH

Wingassistant; Manila; Remote; PHP 591,480 - 898,380; Full time

Benefits offered by this job

Health Insurance (HMO)

Performance Incentives

Paid Training

Holiday & Overtime Pay

Career Growth Opportunities

100% Work-From-Home

Supportive Team

Job summary

A leading virtual assistant company is searching for an Executive Assistant to support executives remotely. Ideal candidates should have at least 3 years of experience assisting C-level executives, excellent communication skills, and be tech-savvy. The role involves organizing schedules, preparing reports, and managing correspondence. This work-from-home position offers competitive salaries based on experience levels, along with benefits such as health insurance and performance incentives.

Qualifications

• Minimum of 3 years of experience as an Executive Assistant to C-levels.
• Excellent communication skills in English, both written and verbal (at least B2 level).
• Able to work on a graveyard shift.

Responsibilities

• Create and send statements or invoices, track payments.
• Gather data and prepare reports on findings.
• Monitor projects and conduct internal communication.
• Coordinate team calendars and prepare itineraries.

Skills

Communication skills

Organizational skills

Tech savvy

Time management

Proactive attitude

Education

Bachelor’s degree or any certificate course

Tools

MS Office

Google Calendar

Job description

Wing is on the exciting mission of redefining the future of work for companies worldwide! We are looking to be the one-stop shop for companies that are looking to build world-class teams & place their operations on autopilot.

And we’re looking for an Executive Assistant to start immediately!

Duties and Responsibilities include but are not limited to:

• Create and send statements or invoices, track payments, and record company expenses.
• Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis).
• Store and organize documents and files.
• Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes.
• Research products, purchase goods & secure samples.
• Store, update & collect information for marketing and sales campaigns through a CRM system.
• Monitor projects, conduct internal communication & organize company data.
• Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings.
• Prepare itineraries, book hotels, rental cars, etc.
• Convey information to incoming calls & make calls for appointments or conduct informational inquiries.
• Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails.
• Synthesize data & other content into cohesive reports and presentation slides.
• Upload videos, manage negative reviews, and keep the account profile up to date.
• Ad hoc tasks

Qualifications:

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc)
• Bachelor’s degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Technical Requirements:

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps
• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Holiday & Overtime Pay

Schedule: US work hours (20-40 hours per week)

Location: This is a remote job

Salary Package (with HMO):

• Entry Level (1-3 years of experience): Up to PHP 53,000
• Intermediate Level (3-5 years of experience): Up to PHP 64,000
• Expert Level (5+ years of experience): Up to PHP 80,500

Please note:

• Only qualified candidates will be invited to take the assessment & scheduled for an interview.