Virtual Assistant (Admin Support) – Performing Arts School

Remote Staff, Inc.; Philippines; Remote; PHP 165,000 - 276,000; Part time

Benefits offered by this job

Work from home

15+ years in remote work industry

Negotiable compensation

Job summary

Remote Staff, Inc. seeks a detail-oriented Virtual Assistant (Admin Support) for a part-time role in the Philippines. This position is process-driven, focusing on administration, systems, communication, and organizing schedules.

The role includes scheduling social media content provided by the team (no content creation required). You will manage weekly admin tasks in Asana, update internal spreadsheets, run reports, support shows, exams and events, and assist with parent communications.

Qualifications

• Clear, professional written English communication.
• Ability to work independently with minimal supervision.
• Strong attention to detail and accuracy.
• Experience with admin tasks and PA duties.
• Familiarity with task management tools (Asana, Trello).

Responsibilities

• Complete admin tasks via Asana with deadlines and processes.
• Maintain and update internal spreadsheets and trackers.
• Run weekly reports (e.g., attendance, trials).
• Support shows, exams, and events as required.
• Manage trial bookings and follow-ups using Trello.
• Update trial status and send parent communications with templates.
• Operate Class Manager and CRM for student data and payments.
• Monitor inbox and respond to enquiries; schedule newsletters.

Skills

Administrative experience

Attention to detail

Written English

Independent worker

Initiative

Accuracy

Ownership of tasks

Asana proficiency

Tools

Asana

Spreadsheets

CRM

Trello

Job description

Status: Part-Time (10-20 hours/week)

Schedule: Within 3pm-11pm Philippine Time, 2-4 hours per day Monday-Friday

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)

Virtual Assistant (Admin Support) - Performing Arts School

This role isprocess-driven and administrative, with responsibility for systems, communication, and organisation. It also includesscheduling social media content provided by the team (no content creation required).

Key ResponsibilitiesAdministrative Support

• Complete weekly and ad hoc admin tasks viaAsana, following set processes and deadlines
• Maintain and update internal spreadsheets and trackers
• Run weekly reports (e.g. outstanding accounts, class attendance, trial tracking)
• Support with shows, exams, and events as required

Trials & Parent Journey

• Manage trial bookings and follow-ups
• Update trial status (attended / not attended / converted) using systems such as Trello
• Send parent communications using templates
• Support onboarding of new students

Class Manager / CRM

• OperateClass Manager systemfor student data and reporting
• Maintain accurate records and ensure systems are up to date
• Review waiting lists and support offering spaces using templates
• Support payment follow-ups and account processes

Email & Communication

• Monitor inbox and respond to enquiries
• Handle uniform and general parent queries
• Ensure all communication isclear, professional, and well-written
• Send newsletters and communications when required

Social Media (Scheduling ONLY - No Creation)

• Schedule content usingMeta Business Suite
• Upload posts, captions, and mediaprovided by teachers/management
• Communicate with teachers where needed to gather content
• Ensure posts are scheduled correctly and on time
• Check posts are live and accurate once published

Requirements (KEY FOCUS AREAS)

• Strong administrative and personal assistant (PA) experience.
• Exceptional attention to detail- this is critical to the role
• Strong written English skills- all communication must be clear, professional, and accurate
• Ability to work independently and proactively, with minimal supervision.
• Strong initiative and sound judgment in handling tasks.
• High level of accuracy and attention to detail.
• Ability to take ownership of assigned responsibilities and ensure timely completion of deliverables.
• Confident using systems such asAsana, spreadsheets, and CRM platforms