Personal Assistant/ Executive Secretary / VA - Remote

HRTx Inc; Makati; Remote; PHP 360,000 - 600,000; Full time

Job summary

HRTx Inc. is seeking a highly organized Practice Assistant to provide administrative and executive support to senior stakeholders across global teams. This remote role requires 3–4 weeks of onsite training in Makati, with a flexible day, mid, and night shift.

You will manage calendars, travel, communications, and day-to-day administrative tasks, supporting multiple time zones while maintaining confidentiality and professionalism.

Qualifications

• Bachelor's degree preferred.
• 1 year of relevant administrative support experience.
• Experience supporting senior leaders or executives is advantageous.
• Background in Shared Services, BPO, or multinational corporate environments preferred.
• Excellent organizational and time management skills.
• Strong written and verbal English communication skills.
• Proficiency in Microsoft Office and virtual collaboration tools.
• Ability to manage multiple priorities with accuracy and attention to detail.
• Comfortable working independently in a fully remote environment.

Responsibilities

• Provide administrative and executive support to assigned stakeholders.
• Manage complex calendars, meetings, and appointments across multiple time zones.
• Handle email management, correspondence, and meeting coordination.
• Arrange domestic and international travel, accommodations, and itineraries.
• Prepare, organize, and maintain documents, reports, and administrative records.
• Coordinate virtual meetings and manage scheduling logistics.
• Support day-to-day operational and administrative requirements.
• Build strong working relationships with internal and global stakeholders.
• Maintain confidentiality while handling sensitive information.
• Perform other administrative and coordination tasks as assigned.

Skills

Organizational skills

Time management

Written and verbal English

Independent remote work

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Virtual collaboration tools

Job description

Practice Assistant (Remote)

Work Setup: Remote (Required to complete 3-4 weeks of onsite training in Makati)
Employment Type: Full-time
Shift: Flexible (Day, Mid, and Night Shift)

About the Role

We are looking for a highly organized and proactive Practice Assistant to provide administrative and executive support to senior stakeholders across global teams. This role is ideal for individuals with experience as an Executive Assistant, Virtual Assistant, or Administrative Assistant who thrive in a fast-paced, remote working environment.

You will play a key role in managing schedules, coordinating travel, handling communications, and ensuring the day-to-day administrative needs of assigned stakeholders are efficiently supported.

Key Responsibilities

• Provide administrative and executive support to assigned stakeholders.
• Manage complex calendars, meetings, and appointments across multiple time zones.
• Handle email management, correspondence, and meeting coordination.
• Arrange domestic and international travel, accommodations, and itineraries.
• Prepare, organize, and maintain documents, reports, and administrative records.
• Coordinate virtual meetings and manage scheduling logistics.
• Support day-to-day operational and administrative requirements.
• Build strong working relationships with internal and global stakeholders.
• Maintain confidentiality while handling sensitive information.
• Perform other administrative and coordination tasks as assigned.

Qualifications

• Bachelor's degree in any field is preferred.
• At least 1 year of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or in a similar administrative support role.
• Experience supporting senior leaders or executives is an advantage.
• Background in a Shared Services, BPO, or multinational corporate environment is highly preferred.
• Excellent organizational and time management skills.
• Strong written and verbal English communication skills.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and virtual collaboration tools.
• Able to manage multiple priorities while maintaining accuracy and attention to detail.
• Comfortable working independently in a fully remote environment.

Work Setup

• Remote work arrangement after successful completion of onboarding and training.
• Mandatory onsite training in Makati for approximately 3-4 weeks (up to 1 month).
• Must be willing to work on a flexible schedule based on business