Virtual Assistant (Admin Support)

SOVA - School of Virtual Assistance Cebu; Philippines; Remote; PHP 250,000 - 420,000; Full time

Job summary

Remote Staff is seeking a Virtual Assistant (Admin Support) for a Performing Arts School. The role focuses on process-driven admin tasks, system management, and scheduling social media content provided by the team, without content creation.

Responsibilities include admin tasks via Asana, updating spreadsheets, weekly reporting, trial bookings, parent communications, and CRM management. Strong English and independent work are essential, with attention to detail at all times.

Qualifications

• Strong administrative and PA experience required.
• Exceptional attention to detail is essential.
• Excellent written English and communication skills.
• Ability to work independently with minimal supervision.
• Strong initiative and sound judgment in handling tasks.
• High level of accuracy and reliability in data handling.
• Comfort using Asana, spreadsheets, and CRM platforms.

Responsibilities

• Provide administrative support using Asana and other systems.
• Maintain and update internal spreadsheets and trackers.
• Run weekly reports (e.g., class attendance, trial tracking).
• Assist with shows, exams, and events as required.

Skills

Administrative experience

Personal assistant

Attention to detail

Strong written English

Independent work

Initiative

CRM platforms

Asana

Tools

Asana

CRM platforms

Spreadsheets

Job description

Why choose Remote Staff?

• 100% Work from Home. No office-based setups. Manage your time efficiently and enjoy work-life balance.
• 15+ years in the remote work industry. We’ve helped more than 8K Filipinos establish virtual careers with international clients since 2007.
• Competitive and negotiable compensation (depending on skill level & experience)

Reminders:

• Applying to Remote Staff is 100% FREE
• Processing your application is 100% FREE
• We will NEVER ask for placement fees, bank details, GCcash accounts, training fees, reservation fees, or any form of payment

Virtual Assistant (Admin Support) – Performing Arts School

This role is process-driven and administrative, with responsibility for systems, communication, and organisation. It also includes scheduling social media content provided by the team (no content creation required).

Key Responsibilities

Administrative Support

• Complete weekly and ad hoc admin tasks via Asana, following set processes and deadlines
• Maintain and update internal spreadsheets and trackers
• Run weekly reports (e.g. outstanding accounts, class attendance, trial tracking)
• Support with shows, exams, and events as required

Trials & Parent Journey

• Manage trial bookings and follow-ups
• Update trial status (attended / not attended / converted) using systems such as Trello
• Send parent communications using templates
• Support onboarding of new students

Class Manager / CRM

• Operate Class Manager system for student data and reporting
• Maintain accurate records and ensure systems are up to date
• Review waiting lists and support offering spaces using templates
• Support payment follow-ups and account processes

Email & Communication

• Monitor inbox and respond to enquiries
• Handle uniform and general parent queries
• Ensure all communication is clear, professional, and well-written
• Send newsletters and communications when required

Social Media (Scheduling ONLY – No Creation)

• Schedule content using Meta Business Suite
• Upload posts, captions, and media provided by teachers/management
• Communicate with teachers where needed to gather content
• Ensure posts are scheduled correctly and on time
• Check posts are live and accurate once published

Requirements (KEY FOCUS AREAS)

• Strong administrative and personal assistant (PA) experience.
• Exceptional attention to detail– this is critical to the role
• Strong written English skills– all communication must be clear, professional, and accurate
• Ability to work independently and proactively, with minimal supervision.
• Strong initiative and sound judgment in handling tasks.
• High level of accuracy and attention to detail.
• Ability to take ownership of assigned responsibilities and ensure timely completion of deliverables.
• Confident using systems such as Asana, spreadsheets, and CRM platforms