Transport & Logistics Assistant

SUN BATTLEDORE INC; Naga; On-site; PHP 201,000 - 357,000; Full time

Job summary

SUN BATTLEDORE INC is seeking a Logistics/ Fleet Dispatch Coordinator in the Philippines. You will assist in planning daily vehicle routing and driver assignments to optimize transport timelines and costs.

You will track real-time delivery updates, coordinate with drivers and warehouse teams, and maintain PODs, fuel receipts, and delivery logs. Strong organizational skills and ERP/Microsoft Office proficiency are essential.

Qualifications

• Bachelor's or Associate degree in Logistics, SCM, Business Administration, or related field.
• 1-3 years in fleet management, logistics dispatch, or internal inventory coordination.
• Proficiency with GPS tracking, routing tools, and ERP systems.

Responsibilities

• Assist in planning daily vehicle delivery routing, load distribution, and driver assignments.
• Track real-time delivery status between drivers, warehouse teams, and clients.
• Maintain communication with drivers on the road for delays or issues.
• Process and archive daily driver trip logs, POD signatures, and delivery receipts.
• Monitor inventory levels for packaging materials and office supplies.
• Coordinate with procurement to issue requisitions and follow up deliveries.
• Generate monthly fleet utilization, mileage, and fuel reports for management.
• Maintain dispatch logs and OTIF delivery metrics.

Skills

Administrative skills

Attention to detail

Logistics coordination

Fleet coordination

Documentation

Education

Bachelor's or Associate Degree in Logistics/SCM/Business Administration

Tools

GPS fleet tracking software

Transport routing tools

ERP systems

Microsoft Office Suite

Job description

DUTIES & RESPONSIBILITIES

Fleet Dispatch & Transport Coordination

• Assist in planning daily vehicle delivery routing, load distribution, and driver assignments to optimize transport timelines and delivery costs.

• Track real-time delivery status updates between truck drivers, helpers, warehouse teams, and internal/external clients.

• Maintain active communication with drivers on the road to address route delays, customer delivery issues, or vehicle emergency breakdowns.

• Collect, audit, process, and archive daily driver trip logs, Proof of Delivery (POD) signatures, and delivery receipts.

Fleet Maintenance & Expense Administration

• Track vehicle preventive service schedules, coordinate maintenance routines with accredited service centers, and log repair history.

• Verify, record, and compile fuel receipts, mileage/kilometer logs, toll expenses, and total trip cost documentation.

• Generate monthly Fleet Utilization, Mileage Efficiency (km/L), and Fuel Consumption reports for management review.

Internal Supply & Material Fulfilment

• Monitor inventory levels for operational packaging materials, office supplies, warehouse consumables, and logistics equipment.

• Process internal material requests from e-commerce fulfillment, marketing, and corporate departments in a timely manner.

• Coordinate with purchasing/procurement teams to issue purchase requisitions and follow up on vendor supply deliveries.

• Organize internal supply storage areas, perform periodic physical stock counts, and prevent supply stockouts.

Logistics Reporting & OTIF Performance Tracking

• Maintain the Daily Dispatch & Delivery Status log (planned vs. actual departure/arrival times, dropped routes).

• Monitor On-Time In-Full (OTIF) delivery metrics and generate monthly performance dashboards for logistics management.

• Maintain organized digital and physical archives of all fleet files, driver compliance documents, and supply logs.

JOB QUALIFICATION

Education & Work Experience

• Bachelor's Degree or Associate Degree in Logistics, Supply Chain Management, Business Administration, or related field.

• Minimum 1-3 years of experience in fleet management assistance, logistics dispatch, or internal inventory coordination.

• Skills & Technical Proficiency

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) for compiling dispatch logs and fleet utilization metrics.

• Familiarity with GPS fleet tracking software, transport routing tools, or Warehouse/Enterprise Resource Planning (ERP) systems.

• Strong administrative, record-keeping, and organizational skills with sharp attention to financial/fuel receipt details.