Fleet Coordinator

KargaX; Bacolod; On-site; PHP 279,000 - 390,600; Full time

Job summary

A logistics company in Bacolod is seeking a Coordinator to manage daily transport operations and ensure timely movement of goods. Responsibilities include coordinating with drivers and clients, handling billing, maintaining documentation, and monitoring delivery performance. Candidates should have at least a year of experience in logistics or transport coordination and possess strong communication and organizational skills. This role supports a dynamic operational environment.

Qualifications

• At least 1 year of work experience in logistics, dispatch, transport coordination, or a related field.
• Basic knowledge of transport documentation, routing, and shipment tracking.
• Familiarity with billing and collection processes is an advantage.

Responsibilities

• Coordinate daily delivery and transport schedules.
• Track and monitor shipments to ensure timely deliveries.
• Prepare and maintain dispatch documents and delivery receipts.
• Assist in planning delivery routes and schedules for efficiency.
• Provide updates on delivery status and address delays.

Skills

Communication skills

Attention to detail

Organizational skills

Ability to work under pressure

Proficient in basic computer applications

Education

College level or higher

Job description

The Coordinator is responsible for supporting daily transport operations, ensuring timely movement of goods, and handling related administrative tasks such as billing and collection. The role includes coordination with drivers, clients, and warehouse teams to track shipments, resolve delivery issues, and ensure proper documentation.

• Coordinate daily delivery and transport schedules.
• Track and monitor shipments to ensure timely deliveries.
• Communicate with drivers, warehouse personnel, and clients for updates and instructions.
• Prepare and maintain dispatch documents, delivery receipts, and transport records.
• Work with warehouse staff to ensure correct and complete loading of goods.
• Assist in planning delivery routes and schedules for efficiency.
• Provide updates on delivery status and proactively address any delays or concerns.
• Coordinate vehicle availability and assist in monitoring basic fleet maintenance schedules.
• Preparing invoices and delivery receipts for completed shipments
• Following up on client payments and outstanding balances
• Coordinating with accounting for reporting of collections and billing issues
• Ensure proper filing and safekeeping of transport-related documents.
• Monitor and help track operational KPIs such as on-time delivery rate and dispatch accuracy.

• At least college level, any course.
• At least 1 year of work experience in logistics, dispatch, transport coordination, or a related field.
• Basic knowledge of transport documentation, routing, and shipment tracking.
• Familiarity with billing and collection processes is an advantage.
• Good communication skills (both written and verbal).
• Strong attention to detail and organizational skills.
• Ability to handle multiple tasks and work under pressure.
• Proficient in basic computer applications (Excel, email, document encoding).