Logistics Coordinator

Greatwall Ventures OPC; Murcia; On-site; PHP 279,000 - 469,000; Full time

Job summary

Greatwall Ventures OPC is seeking a Logistics Coordinator to oversee daily transportation and delivery operations, focusing on drivers' expenses, fuel usage, delivery documents, and payroll. The candidate will maintain accurate records and support reports to ensure efficient logistics processes.

The role requires 1–2 years in logistics, proficiency in Excel/Word/Google Workspace, and strong organizational skills to manage multiple tasks under pressure.

Qualifications

• Bachelor’s degree in Logistics, Business Administration, Management, Accounting, Supply Chain Management, or a related field is preferred.
• 1–2 years of experience in logistics, transportation, fleet coordination, or related field.
• Experience monitoring driver expenses, fuel consumption, deliveries, and payroll is an advantage.
• Proficiency in Microsoft Excel, Word, and Google Workspace.

Responsibilities

• Monitor and track daily driver expenses including fuel, tolls, repairs, allowances, and other transportation-related costs.
• Record fuel usage and consumption for company vehicles.
• Collect, verify, and organize Delivery Receipts, trip tickets, fuel receipts, and other supporting documents from drivers.
• Ensure all delivery documents are completed, signed, and submitted on time.
• Prepare and maintain accurate records of deliveries, trips, expenses, and fuel consumption.
• Process drivers' payroll including trips, allowances, overtime, and other payments.
• Monitor drivers' attendance, schedules, and assigned deliveries.
• Coordinate with drivers regarding delivery schedules, routes, concerns, and requirements.
• Verify and reconcile driver cash advances and liquidation reports.
• Prepare daily, weekly, and monthly logistics and transportation reports.
• Monitor vehicle maintenance schedules and coordinate repairs or servicing.
• Ensure proper filing and safekeeping of all logistics documents and records.
• Identify discrepancies in expenses, fuel consumption, delivery documents, and payroll and report them to management.
• Perform other logistics and administrative duties as assigned by management.

Skills

Organizational skills

Communication

Record-keeping

Education

Bachelor's degree in Logistics or related field

Tools

Microsoft Excel

Microsoft Word

Google Workspace

Job description

Job Summary:
The Logistics Coordinator is responsible for monitoring and coordinating daily transportation and delivery operations. The role primarily involves tracking drivers' expenses, fuel consumption, delivery documents, payroll, and other logistics-related records to ensure efficient operations and accurate reporting.

Key Responsibilities:

• Monitor and track daily expenses incurred by drivers, including fuel, toll fees, repairs, allowances, and other transportation-related expenses.

• Monitor and record fuel or gas usage and consumption of company vehicles.

• Collect, receive, check, and organize Delivery Receipts (DR), trip tickets, fuel receipts, and other supporting documents from drivers.

• Ensure that all delivery documents are properly completed, signed, and submitted on time.

• Prepare and maintain accurate records of deliveries, trips, expenses, and fuel consumption.

• Prepare and process drivers' payroll, including trips completed, allowances, overtime, and other applicable payments.

• Monitor drivers' attendance, schedules, and assigned deliveries.

• Coordinate with drivers regarding delivery schedules, routes, concerns, and operational requirements.

• Verify and reconcile driver cash advances and liquidation reports.

• Prepare daily, weekly, and monthly logistics and transportation reports.

• Monitor vehicle maintenance schedules and coordinate necessary repairs or servicing.

• Ensure proper filing and safekeeping of all logistics documents and records.

• Identify discrepancies in expenses, fuel consumption, delivery documents, and payroll and report them to management.

• Perform other logistics and administrative duties as assigned by management.

Qualifications:

• Bachelor's degree in Logistics, Business Administration, Management, Accounting, Supply Chain Management, or any related course is preferred.

• At least 1–2 years of experience in logistics, transportation, fleet coordination, or related field.

• Experience in monitoring driver expenses, fuel consumption, deliveries, and payroll is an advantage.

• Basic knowledge of transportation and fleet operations.

• Proficient in Microsoft Excel, Word, and Google Workspace.

• Strong organizational, monitoring, and record-keeping skills.

• Good communication and coordination skills.

• Detail-oriented and able to identify discrepancies in reports and documents.

• Able to work under pressure and manage multiple tasks.