Fleet Coordinator

Colas Rail; Quezon City; On-site; PHP 335,000 - 536,000; Full time

Job summary

Colas Rail is seeking a Fleet Coordinator to manage day-to-day coordination, monitoring, and administration of company vehicles, drivers, and transportation services. You will support fleet management in dispatch, maintenance, fuel monitoring, documentation, and incident reporting across office, site, and project operations.

The role requires organizing and communicating with multiple teams, ensuring safety, compliance, and cost efficiency in a fast-paced environment.

Qualifications

• 1-2 years of experience in fleet management, transportation, logistics, administration, or related fields.
• Fresh graduates with strong organizational, communication, and coordination skills are welcome to apply.

Responsibilities

• Coordinate vehicle dispatch and driver assignments.
• Monitor driver schedules, attendance, and performance.
• Monitor vehicle maintenance, availability, and documentation.
• Track fuel, toll, mileage, and fleet expenses.
• Coordinate vehicle repairs and preventive maintenance.
• Prepare fleet reports and maintain accurate records.
• Handle vehicle incidents, violations, and related documentation.
• Ensure compliance with company fleet policies and safety requirements.
• Coordinate with HR, Finance, Procurement, HSE, and project teams for fleet requirements.

Skills

Excel

Office suite

Dashboard reporting

Fleet maintenance

Cost monitoring

Tools

Fleet management software

Vehicle tracking systems

Job description

Mission

Participates in all the services necessary for the smooth running of the company. Is in contact with the company's employees, internal departments and external service providers.

Main Responsibilities

Fleet Coordinator

The Fleet Coordinator is responsible for the day-to-day coordination, monitoring, and administration of company vehicles, drivers, and transportation services to ensure safe, efficient, compliant, and uninterrupted fleet operations. The position supports the Fleet Management Officer in managing vehicle dispatch, driver assignments, preventive maintenance, fuel and toll monitoring, documentation, incident reporting, and transportation requirements across office, site, and project operations.

Responsibilities

Includes but not limited to the following:

• Coordinate vehicle dispatch and driver assignments.
• Monitor driver schedules, attendance, and performance.
• Monitor vehicle maintenance, availability, and documentation.
• Track fuel, toll, mileage, and fleet expenses.
• Coordinate vehicle repairs and preventive maintenance.
• Prepare fleet reports and maintain accurate records.
• Handle vehicle incidents, violations, and related documentation.
• Ensure compliance with company fleet policies and safety requirements.
• Coordinate with HR, Finance, Procurement, HSE, and project teams for fleet requirements.

Profile

Technical Skills

• Proficient in Microsoft Excel and Microsoft Office.
• Knowledge of fleet management systems or vehicle tracking systems is an advantage.
• Ability to prepare reports, trackers, and operational dashboards.
• Basic understanding of vehicle maintenance and troubleshooting.
• Knowledge of fuel consumption and fleet cost monitoring.

Soft Skills

• Strong organizational and coordination skills.
• Good communication and interpersonal skills.
• Strong attention to detail.
• Ability to prioritize multiple vehicle and driver requests.
• Problem-solving and decision-making skills.
• Ability to work under pressure and handle urgent operational requirements.
• Willingness to coordinate with drivers and project teams outside normal office activities when operationally required.

Experience

• 1-2 years of experience in fleet management, transportation, logistics, administration, or related fields.
• Experience handling company vehicles and drivers is an advantage.
• Fresh graduates with strong organizational, communication, and coordination skills are welcome to apply.