Transport Assistant & Internal Supply Coordinator

SUN BATTLEDORE INC; Parañaque; On-site; PHP 201,000 - 312,000; Full time

Job summary

Sun Battledore, Inc. is seeking a Warehouse Assistant to support daily warehouse operations in the Philippines. You will help plan vehicle delivery routing, monitor fleet status, and maintain stock records to ensure smooth flow of goods and timely deliveries.

Responsibilities include coordinating driver assignments, processing delivery logs, and assisting with internal material fulfilment and reporting. A suitable candidate has 1–3 years in logistics roles and strong MS Office and ERP

Qualifications

• Bachelor's or Associate degree in logistics or related field is required.
• 1-3 years in fleet management, dispatch, or internal inventory coordination preferred.
• Proficiency in MS Office; familiarity with GPS tracking, routing tools, and ERP systems.

Responsibilities

• Assist in planning daily vehicle delivery routing and driver assignments.
• Track real-time delivery status and communicate with drivers and clients.
• Record PODs, fuel receipts, and delivery logs for auditability.
• Monitor inventory levels for packaging materials and logistics equipment.
• Maintain fleet logs and generate monthly OTIF and utilization reports.

Skills

Microsoft Office

GPS fleet tracking

Transport routing tools

Coordination & communication

Education

Bachelor's/Associate Degree in Logistics

Tools

GPS fleet tracking software

ERP systems

Fleet management software

Job description

Job Description:

ABOUT US

Sun Battledore, Inc., is a leading sports retail company specializing in badminton, tennis, and basketball sportswear. With stores located in several malls across the Philippines, we are dedicated to providing high-quality products and exceptional customer service to sports enthusiasts of all levels.

POSITION OVERVIEW

Reporting directly to the warehouse head, the warehouse assistant performs a number of duties aimed at ensuring that the operations of the warehouse are running smoothly on a daily basis. Work includes assisting the warehouse head in making sure that the flow of operations is handled effectively. Control the flow of stock, monitor the coming and going of goods, and handle stock records within a warehouse environment.

DUTIES & RESPONSIBILITIES

Fleet Dispatch & Transport Coordination

• Assist in planning daily vehicle delivery routing, load distribution, and driver assignments to optimize transport timelines and delivery costs.
• Track real-time delivery status updates between truck drivers, helpers, warehouse teams, and internal/external clients.
• Maintain active communication with drivers on the road to address route delays, customer delivery issues, or vehicle emergency breakdowns.
• Collect, audit, process, and archive daily driver trip logs, Proof of Delivery (POD) signatures, and delivery receipts.

Fleet Maintenance & Expense Administration

• Track vehicle preventive service schedules, coordinate maintenance routines with accredited service centers, and log repair history.
• Verify, record, and compile fuel receipts, mileage/kilometer logs, toll expenses, and total trip cost documentation.
• Generate monthly Fleet Utilization, Mileage Efficiency (km/L), and Fuel Consumption reports for management review.

Internal Supply & Material Fulfilment

• Monitor inventory levels for operational packaging materials, office supplies, warehouse consumables, and logistics equipment.
• Process internal material requests from e-commerce fulfillment, marketing, and corporate departments in a timely manner.
• Coordinate with purchasing/procurement teams to issue purchase requisitions and follow up on vendor supply deliveries.
• Organize internal supply storage areas, perform periodic physical stock counts, and prevent supply stockouts.

Logistics Reporting & OTIF Performance Tracking

• Maintain the Daily Dispatch & Delivery Status log (planned vs. actual departure/arrival times, dropped routes).
• Monitor On-Time In-Full (OTIF) delivery metrics and generate monthly performance dashboards for logistics management.
• Maintain organized digital and physical archives of all fleet files, driver compliance documents, and supply logs.

JOB REQUIREMENTS & QUALIFICATIONS

Education & Work Experience

• Bachelor's Degree or Associate Degree in Logistics, Supply Chain Management, Business Administration, or related field.
• Minimum 1-3 years of experience in fleet management assistance, logistics dispatch, or internal inventory coordination.
• Skills & Technical Proficiency
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) for compiling dispatch logs and fleet utilization metrics.
• Familiarity with GPS fleet tracking software, transport routing tools, or Warehouse/Enterprise Resource Planning (ERP) systems.
• Strong administrative, record-keeping, and organizational skills with sharp attention to financial/fuel receipt details.

Communication & Operational Attributes

• Excellent verbal and written communication skills for multi-stakeholder coordination (drivers, vendors, internal departments).
• Strong problem-solving ability to handle real-time traffic delays, route changes, or urgent internal supply requests.

KEY COMPETENCIES & BEHAVIORAL TRAITS

• Cross-Functional Coordination: Effectively bridges transport operations with internal business departments to ensure uninterrupted supply flow.
• Organizational Excellence: Maintains meticulous logs for fleet records, fuel expenses, PODs, and stock levels without losing track.
• Problem-Solving & Agility: Responds quickly to dynamic road situations, fleet breakdowns, or sudden spikes in internal material demand.
• Accountability & Reliability: Ensures compliance with company transport standards, budget limits, and supply fulfilment SLA