Training Coordinator

Advanced Energy; Santa Rosa; On-site; PHP 360,000 - 520,000; Full time

Job summary

Advanced Energy is seeking a Training Coordinator (Project Based) to support end-to-end learning and development activities within our organization. You will encode training data, facilitate exams, maintain training documentation, and ensure compliance with internal policies and regulatory requirements.

This role emphasizes data accuracy, audit readiness, and continuous improvement of training workflows, contributing to a structured learning ecosystem aligned with Advanced Energy's standards.

Qualifications

• Bachelor's degree in HR, Psychology, Business Admin or related field.
• 1-3 years of experience in HR, Training Administration, or Learning Support.
• Experience in manufacturing, shared services, or compliance-driven environments is an advantage.
• Strong proficiency in MS Excel (tracking, reporting, data validation).
• Experience using LMS preferred.
• Strong documentation and data management skills.

Responsibilities

• Encode training records, attendance, and certifications in TRADSYS databases.
• Monitor training completion status and generate reports.
• Ensure data integrity and audit readiness of training records.
• Administer written and online examinations and prepare scoring materials.
• Maintain compliant training documents and ensure updated materials.
• Support internal/external audit activities related to training records.
• Identify gaps in training compliance and elevate issues to HR/OD leaders.
• Coordinate training schedules, logistics, and communications.

Skills

MS Excel

LMS

Data management

Training administration

Documentation

Audit awareness

Education

Bachelor's degree in HR/Business

Tools

MS Excel

LMS

Job description

Job Description:

ABOUT ADVANCED ENERGY

Advanced Energy (Nasdaq: AEIS) is a global leader in the design and manufacturing of highly engineered, precision power conversion, measurement and control solutions for mission-critical applications and processes.AE's power solutions enable customer innovation in complex applications for a wide range of industries including semiconductor equipment, industrial, manufacturing, telecommunications, data center computing and healthcare. Advanced Energy has devoted four decades to perfecting power for its global customers and is headquartered in Denver, Colorado.

WHY BE A PART OF ADVANCED ENERGY?

Some people say it's like working in the best of two worlds. We operate like an agile, growing, small company – you can see your work make a difference to the company every day. Things move quickly and you can see and feel it. At the same time, we're a global company founded in 1981 and have been publicly traded for more than 28 years. We have a strong cash position, deep trust and partnership with leading customers, a global best-in-class operations capability, and a proven leadership team. We have a track record and resources to make things happen both organically and inorganically. Being part of a nimble company with a solid foundation attracts team members that are capable, driven and like a challenge. Our employees collaborate and know how to have fun inventing, working, building and winning together. At our core, we are Advanced Energy - powering the future, together.

POSITION SUMMARY

The Training Coordinator (Project Based) is responsible for supporting the end-to-end administration of learning and development activities. This role ensures timely and accurate encoding of training data, facilitates exams, maintains training documentation, and ensures compliance with internal policies, audit standards, and regulatory requirements. The position also supports continuous improvement initiatives to enhance training processes, efficiency, and data accuracy, contributing to a structured and audit-ready learning ecosystem aligned with Advanced Energy's standards.

RESPONSIBILITIES

1. Training Administration & Data Encoding

• Accurately encode training records, attendance, and certifications in the TRADSYS databases
• Monitor training completion status and generate regular reports
• Ensure data integrity, accuracy, and audit readiness of all training records

2. Exam Facilitation

• Administer written and online training examinations
• Prepare exam materials, scoring sheets, and evaluation templates
• Check and validate exam results and ensure proper recording of scores

3. Documentation Management

• Maintain organized and compliant records of training documents (e.g., attendance sheets, certifications, exam results)
• Ensure updated version of training materials and modules
• Support creation, updating, and archiving of training documentation

4. Compliance & Audit Support

• Support internal and external audit activities related to training records
• Track mandatory and compliance-related trainings (e.g., safety, quality, ethics)
• Identify gaps in training compliance and elevate issues to HR/OD leaders

5. Continuous Improvement

• Identify process improvement opportunities in training administration, documentation, and exam handling
• Support the standardization and optimization of training workflows and templates
• Participate in process improvement initiatives (e.g., Lean, Kaizen, digitalization efforts)

6. Coordination & Support

• Coordinate training schedules, logistics, and participant communications
• Respond to employee inquiries regarding training records and requirements

QUALIFICATIONS

• Bachelor's degree in Human Resources, Psychology, Business Administration, or related field
• 1-3 years of experience in HR, Training Administration, or Learning Support
• Experience in manufacturing, shared services, or compliance-driven environments is an advantage
• Strong proficiency in MS Excel (tracking, reporting, data validation)
• Experience using LMS preferred
• Strong documentation and data management skills