Training and Assessment Assistant

Hellenic Manning Overseas, Inc.; Manila; On-site; PHP 300,000 - 540,000; Full time

Job summary

Hellenic Manning Overseas, Inc. in Manila seeks a detail-oriented Training and Assessment Administrator to monitor training schedules, attendance, and assessor compliance.

The role supports instructors and evaluators to ensure timely delivery and accurate recording of hours. Responsibilities include preparing classrooms, coordinating assessments, printing and verifying forms, collecting feedback, and assisting audits and documentation updates while maintaining confidentiality of examination

Responsibilities

• Monitor the actual start and end times of every training session.
• Record instructor attendance and teaching hours.
• Ensure instructors adhere to the approved training schedule.
• Ensure interview times are strictly followed by assessors for every assessee.
• Monitor trainee attendance and participation; consolidate attendance at 0930H and coordinate with Crewing Manager for rescheduling if needed.
• Prepare classrooms before each session (face-to-face: materials in-class; online: upload to Teams).
• Assist in coordinating and scheduling assessment sessions for each assessor.
• Assist in printing duly completed assessment forms and verify reporting formats.
• Collect instructor course feedback and evaluation forms after each course.
• Assist during internal and external audits and inspections.
• Maintain confidentiality of examination materials and assessment results.
• Assist in updating PowerPoint presentations, course documentation, assessment documentation, and the question library.

Tools

PowerPoint presentations

Microsoft Teams

Job description

Duties and Responsibilities:

1. Training and Assessment Monitoring

• Monitor the actual start and end times of every training session.

• Record instructor attendance and teaching hours.

• Ensure instructors adhere to the approved training schedule.

• Ensure that the interview times are strictly followed by assessors for every assessee.

• Monitor trainee attendance and participation (At 0930H, trainee attendance shall be consolidated and verified. Any trainee recorded as absent shall be promptly coordinated with the respective Crewing Manager to determine whether the trainee can still attend and complete the scheduled training or if rescheduling is necessary.)

2. Instructor and Assessor Support

• Prepare classrooms before each session (For face-to-face training sessions, all PowerPoint presentations and/or tabletop exercise materials shall be prepared and made available in the classroom prior to the commencement of the class. For online training, the PowerPoint presentation shall be uploaded to Microsoft Teams before the scheduled start time to ensure a smooth and uninterrupted delivery).

• Assist in coordinating and scheduling assessment sessions for each assessor to ensure timely and efficient conduct of evaluations.

• Assist in printing duly completed assessment forms and verify that all reporting formats have been accurately followed and completed in accordance with the approved reporting format.

• Collect instructor course feedback and evaluation form after each course.

3. Quality Assurance and Compliance

• Assist during internal and external audits.

• Prepare documents required during inspections and accreditation visits.

• Maintain confidentiality of examination materials and assessment results.

• Assist in updating and maintaining PowerPoint presentations, course documentation, assessment documentation, and the question library.