Training & Admin Coordinator

WrkPod Inc.; Dumaguete; On-site; PHP 300,000 - 600,000; Full time

Job summary

WrkPod Inc. is seeking a Training & Admin Coordinator to ensure TESDA compliance and provide high-level administrative support.

The role requires independent work from day one, handling complex regulatory documents and keeping the Training Department efficient. Responsibilities include acting as School Registrar with TESDA and other agencies, managing enrollment, grading, reporting, T2 MIS, BSRS, and billing, and signatory duties for official documents.

Qualifications

• Must hold COC1, TM (Trainers Methodology), or NTTC.
• 3+ years in administrative roles, preferably in regulated training.
• Proven TESDA documentation and process management experience.
• Deep TESDA process expertise: Enrollment, Grading, Reporting, T2 MIS, BSRS, Billing.
• Strong independent work ethic and ability to deliver from day one.
• High integrity and discretion with official documents.
• Excellent written and verbal government communication skills.
• Strong organizational and time-management skills.

Responsibilities

• Registrar & regulatory compliance: act as official School Registrar; handle TESDA and government dealings; manage amendments and signatory responsibilities.
• Administrative support & cost control: maintain records, ensure quality standards, optimize workflows to reduce costs.
• Operational flexibility: scale workload and provide high-level support with minimal onboarding.

Skills

Administrative proficiency

Regulatory compliance

TESDA processes

Education

COC1, TM or NTTC holder

Tools

TESDA documentation tools

Job description

The Training & Admin Coordinator is a critical dual-role responsible for maintaining our TESDA compliance status and providing high-level administrative support. This position requires a highly experienced professional who can operate independently from day one, manage complex regulatory documentation, and ensure our Training Department remains operational and efficient.

Responsibilities

• Registrar & Regulatory Compliance: - Serve as the official School Registrar, representing WrkPod in all dealings with TESDA and other government agencies. - Lead the Amendment of School Officials process to ensure continuous compliance. - Manage TESDA documentation and processes, including enrollment, grading, reporting, T2 MIS, BSRS, and billing. - Act as the primary designated signatory for official school documents.

• Administrative Support & Cost Control: - Manage day-to-day administrative functions to support the Training Department's operational goals. - Maintain accurate records and ensure all documentation meets stringent quality standards. - Implement efficient workflows to minimize operational costs while maximizing output.

• Operational Flexibility: - Manage workload effectively, scaling productivity based on training demands. - Provide high-level support that eliminates the need for constant onboarding or output monitoring.

Requirements

• Mandatory: Must be a COC1, TM (Trainers Methodology), or NTTC holder.

• Minimum of 3+ years of experience in administrative roles, preferably within a regulated training environment.

• Proven track record of managing TESDA-related documentation and processes.

• Deep expertise in TESDA processes: Enrollment, Grading, Reporting, T2 MIS, BSRS, and Billing.

• Strong independent work ethic-ability to deliver results from day one without extensive onboarding.

• High level of professional integrity and discretion in handling official documents.

• Excellent written and verbal communication skills for government agency representation.

• Strong organizational and time-management skills.