Trade & Compliance Assistant

The VITO Group; Philippines; On-site; PHP 250,000 - 380,000; Full time

Job summary

The VITO Group in the Philippines is seeking an organized Import/Export Assistant to handle BOC documents for monthly VAT reporting and coordinate with brokers and stakeholders on shipments and POs.

The role requires proactive communication, accuracy in documentation, and the ability to support planning, government compliance, and masterlist updates to ensure timely billing and reporting.

Qualifications

• Proven experience in import-export operations or related logistics is valuable.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proactive and flexible in Impex operations.

Responsibilities

• Assist and provide accurate BOC documents for importations (CP, Rice Seeds, etc.) for monthly VAT reporting.
• Monitor incoming shipments/POs; coordinate with stakeholders and hand over documents to brokers.
• Timely application of CAIP and Non-VAT importations following FPA regulation.
• Custodian of source documents (import/export permits, contracts, licenses).
• Support Planner (processing/ordering of packaging/delivery).
• Assist in government meetings/ requirements and ensure masterlist updates.
• Monitor billing invoices of suppliers for timely payment.
• Provide reports about import/export shipments as required.

Skills

Organizational skills

Time management

Effective communication

Proactive

Education

BS Customs Administration

Tools

Microsoft Office

Job description

Key Responsibilities:

• Assist & provide accurate BOC documents for importations (CP, Rice Seeds, etc.) for monthly VAT reporting
• Monitor incoming shipments/POs, coordinate with stakeholders, hand over documents to brokers
• Monitor incoming shipments/POs, coordinate with stakeholders, hand over documents to brokers
• Timely application of CAIP & Non-VAT importations following FPA regulation
• Custodian of source documents (import/export permits, contracts, licenses)
• Support Planner (processing/ordering of packaging/delivery)
• Support & assist in government meetings/requirements
• Timely monitoring & updating of import/export masterlist and stakeholder communications
• Assist in monitoring billing invoices of suppliers for timely payment
• Provide reports about import/export shipments as required
• Provide SCM support as needed
• Assist & provide accurate BOC documents for importations (CP, Rice Seeds, etc.) for monthly VAT reporting

Qualifications:

• BS Customs Administration Graduate or any related business course.
• Proven experience in import-export operations, logistics, or a similar role is highly valuable.
• Proficiency with Microsoft systems is an advantage.
• Excellent organizational and Time management.
• Effective communication skills, both written and verbal.
• Proactive and flexible with the Impex operation.
• Maintaining a positive, optimistic, and solution-oriented attitude.