Impex Assistant

Jobvite, Inc.; Cabuyao; On-site; PHP 240,000 - 420,000; Full time

Job summary

Jobvite, Inc. in the Philippines is seeking a diligent Logistics Specialist to manage end-to-end import/export operations, document handling, and carrier coordination.

The role requires college graduation, experience in logistics, knowledge of Incoterms, PEZA/BOC rules, and strong communication to liaise with suppliers, customers, and internal teams.

Qualifications

• College Graduate with related experience in Logistics (preferably under Impex).
• Knowledgeable in importation and exportation of shipment operations and procedures.
• Familiar with Incoterms and regulatory compliance.
• Experience coordinating shipments, carriers, and customs brokers.
• Ability to communicate with suppliers, customers, and internal teams.
• Willing to work shifting schedules and overtime.

Responsibilities

• Documentation and Paperwork: Preparing, reviewing, and processing shipping and customs documents.
• Logistics Coordination: Plan pickup/delivery, select transport modes, manage warehousing.
• Compliance with Regulations: Classify goods, calculate duties, stay updated on trade policies.
• Shipment Monitoring and Tracking: Track shipments in real time and resolve issues.
• Stakeholder Communication: Liaise with suppliers, customers, finance, sales, and customs.
• Record Keeping and Reporting: Maintain records and submit reports to management/regulators.
• Cost Management and Negotiation: Negotiate freight rates; handle claims and insurance.
• Knowledge in Incoterms and PEZA/BOC rulings.

Skills

Logistics coordination

Import/Export knowledge

Incoterms knowledge

Regulatory compliance

Communication skills

Negotiation skills

Record keeping

Problem-solving

Education

Bachelor's degree in Logistics or related field

Job description

• College Graduate
• With related experience in Logistics (preferably under Impex)
• Knowledgeable in importation and exportation of shipment operations and procedures

Key Functions:

• Documentation and Paperwork: Preparing, reviewing, and processing all necessary shipping and customs documents is a critical function. These documents include commercial invoices, packing lists, bills of lading, certificates of origin, and customs declarations. Ensuring their accuracy is vital to avoid delays or legal penalties.
• Logistics Coordination: Coordinates the entire shipment process, from planning pickup and delivery schedules to choosing appropriate transportation modes (air, sea, or land) and managing warehousing needs. Works with freight forwarders, shipping companies, and customs brokers to ensure timely delivery.
• Compliance with Regulations: Ensures strict adherence to both local and international trade laws, tariffs, and customs regulations. This involves classifying goods, calculating duties and taxes, and staying updated on changing trade policies and free trade agreements.
• Shipment Monitoring and Tracking: Monitors the status and location of shipments in real-time to ensure they remain on schedule. They proactively identify and resolve any issues, delays, or unexpected problems that may arise during transit or customs clearance.
• Stakeholder Communication: Serves as a central point of contact, liaising with a wide range of parties including suppliers, customers, finance and sales departments, customs officials, and logistics providers.
• Record Keeping and Reporting: Responsible for maintaining accurate and detailed records of all import/export transactions for auditing purposes. This also includes preparing and submitting various reports to management and regulatory authorities.
• Cost Management and Negotiation: Can negotiate freight rates and shipping schedules with carriers to optimize supply chain efficiency and minimize costs. Also handles claims for lost or damaged goods and manage insurance coverage.
• Knowledge in Incoterms (International Commercial Terms)
• PEZA and BOC rulings and procedures
• Good communication skills
• Can work in shifting schedule and overtime