Impex specialist

Glades International Corporation; Santa Rosa; On-site; PHP 300,000 - 540,000; Full time

Job summary

Glades International Corporation is looking for an Import/Export Specialist in Laguna, Philippines to manage end-to-end import and export activities. You will handle documentation, coordinate with freight forwarders, and ensure compliance with customs regulations to support efficient international trade operations.

The role requires 2–5 years in import/export or logistics, strong organizational and communication skills, and proficiency in Excel.

Qualifications

• Bachelor's degree in a related field is required or preferred.
• 2-5 years of experience in import/export, logistics, customs, or international trade.
• Knowledge of import/export procedures and customs documentation.
• Strong coordination, communication, and organizational skills.
• Good analytical and problem-solving abilities.
• Proficient in Microsoft Office, particularly Excel.
• Detail-oriented and able to manage multiple shipments and deadlines.
• Experience in manufacturing, FMCG, food, pharmaceutical, or trading industries is an advantage.
• Experience with ERP systems is an advantage.

Responsibilities

• Coordinate importation of raw materials, packaging materials, equipment, spare parts, and other company requirements.
• Monitor shipments from dispatch to arrival, customs clearance, and final delivery.
• Prepare and verify import documentation: commercial invoices, packing lists, bills of lading/air waybills, certificates of origin, etc.
• Coordinate with suppliers, freight forwarders, customs brokers, shipping lines, airlines, and internal departments.
• Monitor vessel/flight schedules and shipment ETAs.
• Ensure timely submission of documents for customs clearance.
• Resolve shipment discrepancies, documentation issues, delays, and customs-related concerns.
• Coordinate export shipments and ensure products are dispatched per requirements.
• Ensure import/export transactions comply with applicable laws and company policies.
• Monitor international freight movements and delivery schedules.

Skills

Coordination

Communication

Organizational skills

Analytical thinking

Problem solving

Attention to detail

Excel

Education

Bachelor's degree in Supply Chain Management, Logistics, International Business, Business Administration, or related field

Tools

ERP systems

MS Excel

MS Office

Job description

About the role

The Import/Export (Impex) Specialist is responsible for managing and coordinating the company's import and export activities, ensuring the timely and compliant movement of materials, finished goods, and other shipments across international borders. The role handles shipping documentation, customs coordination, logistics providers, shipment monitoring, and regulatory compliance while supporting efficient and cost-effective international trade operations.

Key responsibilities

• Coordinate the importation of raw materials, packaging materials, equipment, spare parts, and other company requirements




• Monitor shipments from supplier dispatch through arrival, customs clearance, and final delivery




• Prepare and verify import documentation, including commercial invoices, packing lists, bills of lading/air waybills, certificates of origin, and other required documents




• Coordinate with suppliers, freight forwarders, customs brokers, shipping lines, airlines, and internal departments




• Monitor vessel/flight schedules and shipment ETAs




• Ensure timely submission of documents for customs clearance




• Resolve shipment discrepancies, documentation issues, delays, and customs-related concerns




• Coordinate export shipments and ensure products are dispatched according to customer and company requirements




• Ensure import and export transactions comply with applicable customs laws, regulations, and company policies




• Monitor international freight movements and coordinate delivery schedules

About you

• Bachelor's degree in Supply Chain Management, Logistics, International Business, Business Administration, or a related field




• Preferably 2-5 years of experience in import/export, logistics, customs, or international trade




• Knowledge of import/export procedures and customs documentation




• Strong coordination, communication, and organizational skills




• Good analytical and problem-solving abilities




• Proficient in Microsoft Office, particularly Excel




• Detail-oriented and able to manage multiple shipments and deadlines




• Experience in manufacturing, FMCG, food, pharmaceutical, or trading industries is an advantage




• Experience with ERP systems is an advantage