Timekeeping & Admin Analyst — Remote Executive Assistant

RemoteVA PH; Metro Manila; Remote; PHP 279,000 - 558,000; Full time

Job summary

RemoteVA PH in the Philippines is seeking a detail-oriented Executive Assistant to support workforce timekeeping and labor compliance. The role focuses on ensuring time records are accurate, monitoring attendance and overtime trends, and maintaining reliable labor data for management.

The ideal candidate has strong analytical skills, meticulous attention to detail, and the ability to identify discrepancies while maintaining confidentiality.

Qualifications

• Experience in administrative, executive assistant, or data entry preferred.
• Strong attention to detail and organizational skills.
• Able to review and analyze data for accuracy.
• Handles confidential employee information professionally.
• Strong written and verbal communication skills.
• Proficient with computers and able to quickly learn new software.
• Ability to prioritize tasks and work independently.
• Reliable internet connection and a dedicated remote workspace.

Responsibilities

• Audit daily employee timecards for completeness and accuracy.
• Review employee punches for early arrivals, late departures, and overtime discrepancies.
• Flag timekeeping exceptions and communicate issues to managers.
• Enter and verify staffing agency employee time records.
• Investigate and resolve timekeeping discrepancies.
• Monitor weekly hours and identify overtime thresholds.
• Notify leaders of potential overtime concerns.
• Review missed punches and follow up on incomplete records.
• Track attendance patterns and recurring discrepancies.
• Prepare attendance and labor trend reports for HR and leadership.
• Verify schedules against time punches.
• Identify duplicate or missing time entries.
• Maintain accuracy and integrity of timekeeping records.
• Escalate unresolved discrepancies to managers.
• Provide general administrative support.

Skills

Administrative support

Data entry

Attention to detail

Confidentiality

Communication skills

Independent worker

Remote work setup

Tech savvy

Time management

Tools

Excel

Timekeeping software

Job description

RemoteVA PH in the Philippines is seeking a detail-oriented Executive Assistant to support workforce timekeeping and labor compliance. The role focuses on ensuring time records are accurate, monitoring attendance and overtime trends, and maintaining reliable labor data for management.

The ideal candidate has strong analytical skills, meticulous attention to detail, and the ability to identify discrepancies while maintaining confidentiality.