Remote Recruiting Virtual Assistant — Hiring & Operations

Virtual Assist; Philippines; On-site; PHP 279,000 - 502,000; Full time

Benefits offered by this job

Flexible work-from-home

Job summary

Virtual Assist is seeking a highly organized Virtual Assistant in the Philippines to support daily administrative, operational, and communication needs. This role requires meticulous attention to detail, resourcefulness, and the ability to manage multiple priorities with minimal supervision.

You will handle executive support, calendar and email management, recruitment coordination, ATS usage, CRM tasks, and workflow improvements to enhance efficiency and client experience.

Qualifications

• Minimum 2 years of experience in EA/VA/Recruiter roles.
• Strong written and spoken English communication.
• Experience with ATS, CRM, and recruiting tools.
• Proficient in Google Workspace and/or Microsoft Office.
• Familiarity with project management tools like ClickUp, Asana, Trello, Slack, or Notion.

Responsibilities

• Provide comprehensive executive and administrative support, including calendar management, email handling, scheduling, meeting coordination, travel arrangements, document preparation, data entry, and project tracking.
• Manage day-to-day operational tasks, maintain organized digital filing systems, update CRM and project management platforms, and assist with process documentation and SOP creation.
• Support recruitment efforts by sourcing, screening, and coordinating candidates for blue-collar, field, and operational roles through various job boards, social media platforms, referrals, and networking channels; conduct initial outreach and screening interviews; maintain ATS; onboard new hires.
• Coordinate onboarding activities, including offer letters, new hire documentation, background checks, and orientation scheduling; track recruitment pipelines and hiring metrics; provide leadership with updates and recommendations.
• Assist leadership in workforce planning by identifying staffing needs, building talent pipelines, and implementing efficient hiring processes that support business growth.
• Follow up with candidates, hiring managers, and new hires to ensure smooth communication and successful hiring outcomes; support client and vendor communications and maintain professional relationships.
• Conduct research, gather market and competitor insights, and prepare reports/presentations for leadership review; monitor task deadlines and coordinate cross-functional projects.
• Handle confidential information with professionalism and discretion; identify opportunities to improve administrative and recruiting workflows.

Skills

Executive support

Recruiting experience

Sourcing techniques

ATS familiarity

CRM tools

Google Workspace

Microsoft Office

Project management tools

Tools

ClickUp

Asana

Trello

Slack

Notion

Google Workspace

Microsoft Office

Job description

Virtual Assist is seeking a highly organized Virtual Assistant in the Philippines to support daily administrative, operational, and communication needs. This role requires meticulous attention to detail, resourcefulness, and the ability to manage multiple priorities with minimal supervision.

You will handle executive support, calendar and email management, recruitment coordination, ATS usage, CRM tasks, and workflow improvements to enhance efficiency and client experience.