Technical Assistant

TVI Resource Development Phils., Inc.; Makati; On-site; PHP 334,800 - 558,000; Full time

Job summary

TVI Resource Development Phils., Inc. is seeking a highly organized Technical Assistant to support its project and engineering teams in Makati. The candidate should be detail-oriented, with strong coordination skills and experience in project administration.

Responsibilities include attending meetings, preparing documentation, managing project records, and liaising with internal and external teams. A graduate degree in Mining Engineering and at least three years of relevant experience are required.

Qualifications

• At least 3 years of experience in project administration or a related role.
• Strong proficiency in Microsoft Office applications.
• Detail-oriented and able to manage multiple tasks efficiently.

Responsibilities

• Attend meetings and record accurate minutes with action items.
• Prepare and distribute meeting minutes to stakeholders efficiently.
• Track action items and ensure follow-up for status updates.
• Manage project documents and maintain organized archives.
• Assist project teams with reports and other documentation.

Skills

Coordination skills

Organizational skills

Documentation skills

Communication skills

Proficient in Microsoft Office

Education

Graduate of Mining Engineering

Job description

Kingking is Hiring: Technical Assistant

We are looking for a highly organized and detail-oriented Technical Assistant to support our project and engineering teams. If you have strong coordination skills and experience in project administration, we encourage you to apply.

Qualifications

• Graduate of Mining Engineering
• With at least 3 years of experience in project administration or a related role
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational, documentation, and communication skills
• Willing to work in Makati

Key Responsibilities

• Attend meetings, record detailed and accurate minutes including attendees, agenda items, discussions, decisions, action items, owners, and deadlines.
• Prepare and format minutes in a clear and professional structure for quick reference.
• Distribute finalized minutes to stakeholders promptly and ensure acknowledgment when needed.
• Track action items from previous meetings and follow up with responsible parties to update status.
• Maintain an organized archive of all meeting minutes for easy retrieval.
• Manage the flow, storage, retrieval, and distribution of project documents, ensuring all records are accurate and up to date.
• Ensure all controlled documents are properly reviewed, approved, and issued according to company standards.
• Regularly audit document repositories to ensure consistency, completeness, and compliance.
• Assist project teams with compiling reports, presentations, and other project-related documentation.
• Coordinate with multiple departments to consolidate technical inputs and ensure timely submission of deliverables.
• Help maintain project records such as registers, logs, forms, transmittals, and correspondence.
• Support scheduling activities, organizing meetings, and updating calendars as required.
• Provide general technical and administrative support to engineers, project managers, and other team members.
• Act as a central communication point for document-related requests and updates.
• Ensure stakeholders are promptly informed of new document releases, schedule updates, and key decisions.
• Liaise with internal and external teams to ensure smooth document handovers and proper documentation procedures.