Technical Admin - Planning, Design, and Construction Department

LCC - Liberty Commercial Center Inc.; Albay; On-site; PHP 201,000 - 335,000; Full time

Job summary

Liberty Commercial Center Inc. is seeking a Technical Admin (Project Support) to provide essential administrative support to Planning, Design, and Construction Management teams in Legazpi City, Albay.

The role ensures operational efficiency through document control, scheduling, procurement assistance, and cross-functional coordination. You will manage project records, assist with budget tracking, and serve as a central hub for internal and external stakeholders to ensure seamless project

Qualifications

• Bachelor’s degree in Civil Technology/Engineering, Architecture, or related field.
• Experience in technical administration, project coordination, or administrative support.
• Willing to work on-site in Legazpi City, Albay.

Responsibilities

• Maintain project documentation, contracts, permits, drawings, and specifications.
• Establish filing systems for rapid retrieval and regulatory compliance.
• Manage schedules, calendars, and logistics for meetings, site visits, and team events.
• Draft and distribute project updates, agendas, and meeting minutes; provide logistics support.
• Monitor procurement workflows and track project expenses with accurate records.

Skills

Document control

Scheduling

Coordination

Communication

Education

Bachelor’s degree in Civil Technology/Engineering, Architecture, or related field

Job description

JOB SUMMARY

The Technical Admin (Project Support) provides critical administrative, coordination, and documentation support to the Planning, Design, and Construction Management teams. This role ensures operational efficiency, clear cross-functional communication, and seamless project execution by managing project records, assisting with procurement and budget tracking, and serving as a central hub for internal and external stakeholders.

DUTIES & RESPONSIBILITIES

• Document Control & Records Management

  • Maintain, organize, and archive project documentation, contracts, regulatory permits, technical drawings, and specifications.

  • Establish and preserve systematic physical and electronic filing systems to ensure rapid document retrieval and compliance.

• Project Scheduling & Coordination

  • Manage schedules, calendars, and logistics for project meetings, reviews, site visits, and team events.

  • Facilitate communication and align timelines between internal project teams, consultants, contractors, and external partners.

• Communication & Meeting Administration

  • Draft and distribute project updates, formal correspondence, agendas, and detailed meeting minutes.

  • Provide complete meeting logistics support, including venue setup, presentation prep, and materials distribution.

• Procurement & Financial Tracking

  • Assist in procurement workflows by drafting purchase requisitions, tracking material orders, and maintaining vendor rosters.

  • Request and compile vendor quotes and proposals for project requirements.

  • Partner with finance and project leads to monitor project expenses, track budgets, and maintain precise records of financial transactions.

• Data Entry, Reporting & Administrative Operations

  • Maintain accurate data across project management software and internal databases.

  • Help compile visual presentations and status reports to track project performance.

  • Coordinate travel arrangements, itineraries, and accommodations for off-site meetings or project visits.

  • Maintain health and safety records in accordance with regulatory standards and company policies.

  • Perform general administrative duties, handle inquiries, and execute additional tasks as assigned by management.

QUALIFICATIONS & REQUIREMENTS

Education & Experience

• Bachelor’s degree in Civil Technology/Engineering, Architecture, or related field

• Experiencetechnical administration, project coordination, or administrative support within construction, engineering, real estate, or property management environments.

• Willing to work on-site in Legazpi City, Albay