Project Administrator

Broadband Broadcast Services Pte. Ltd - Philippine Branch; Zambales; On-site; PHP 400,000 - 700,000; Full time

Job summary

Broadband Broadcast Services Pte. Ltd - Philippine Branch is seeking a Project Administrator to provide administrative and coordination support for construction projects. You will maintain documentation, facilitate stakeholder communication, and assist in procurement, scheduling, compliance, and reporting.

The role requires a bachelor's degree and 2–3 years in project administration, strong organizational and communication skills, and proficiency with MS Office and project management tools.

Qualifications

• Bachelor’s degree in civil engineering, Construction Management, Business Administration, or a related field.
• Minimum of 2–3 years of experience in project administration or coordination, preferably in construction or infrastructure projects.
• Strong organizational, time management, and problem-solving skills.
• Knowledge of construction processes, terminology, and contract administration.
• Proficient in MS Office, especially Excel and Word; knowledge of project management software (e.g., MS Project, Primavera, or equivalent) is an asset.
• Excellent written and verbal communication skills.
• Ability to work independently and escalate issues when necessary.
• Familiarity with local procurement rules, labor laws, and construction safety regulations is an advantage.

Responsibilities

• Provides administrative and coordination support for the successful implementation of a construction project, ensuring documentation, communication, and PM processes.
• Maintains a centralized filing system for contracts, permits, drawings, reports, and correspondence.
• Manages version control and distribution of construction drawings, plans, and specifications.
• Records and distributes meeting minutes, progress reports, and site instructions.
• Supports the Project Manager in scheduling construction activities, meetings, and inspections.
• Monitors project milestones and alerts the team to delays or bottlenecks.
• Coordinates logistics for on-site activities, such as material deliveries and subcontractor work schedules.
• Assists in preparing purchase requests, bid documents, and contracts for subcontractors and suppliers.
• Tracks procurement progress and coordinates with suppliers for timely material delivery.
• Helps monitor the construction budget and maintains expenditure records.
• Facilitates communication between construction team, PMO, and external stakeholders.
• Assists in preparing presentations and reports for internal and external clients.
• Ensures construction activities comply with safety regulations, building codes, and contractual obligations.
• Tracks permit applications, inspection schedules, and regulatory approvals.
• Supports the team in implementing project quality control procedures and documenting non-conformities.

Skills

Organizational skills

Time management

Problem solving

Communication skills

Education

Bachelor's degree in civil engineering

Construction Management

Business Administration

Related field

Tools

MS Office

MS Project

Primavera

Job description

Responsibilities

• Provides administrative and coordination support for the successful implementation of a construction project. The role ensures proper documentation, facilitates communication between project stakeholders, and supports project management processes including procurement, scheduling, compliance, and reporting. The Project Administrator works closely with project manager, engineers, subcontractors, and client to keep the project on track, within budget, and compliant with regulatory and client’s standards.
• Maintain a centralized filing system for all project documentation, including contracts, permits, drawings, reports, and correspondence.
• Manage version control and distribution of construction drawings, plans, and specifications.
• Record and distribute meeting minutes, progress reports, and site instructions.
• Support the Project Manager in scheduling construction activities, meetings, and inspections.
• Monitor project milestones and alert the team to potential delays or bottlenecks.
• Help coordinate logistics for on-site activities, such as material deliveries and subcontractor work schedules.
• Assist in preparing purchase requests, bid documents, and contracts for subcontractors and suppliers.
• Track procurement progress and coordinate with suppliers to ensure timely delivery of materials.
• Help monitor the construction budget and maintain records of expenditures and payments.
• Facilitate communication between the construction team, project management office, and external stakeholders.
• Assist in preparing presentations and reports for internal and external clients.
• Ensure that construction activities comply with safety regulations, building codes, and contractual obligations.
• Track permit applications, inspection schedules, and regulatory approvals.
• Support the team in implementing project quality control procedures and documenting non-conformities.

Requirements

• Bachelor’s degree in civil engineering, Construction Management, Business Administration, or a related field.
• Minimum of 2–3 years of experience in project administration or coordination, preferably in construction or infrastructure projects.
• Strong organizational, time management, and problem-solving skills.
• Knowledge of construction processes, terminology, and contract administration.
• Proficient in MS Office, especially Excel and Word; knowledge of project management software (e.g., MS Project, Primavera, or equivalent) is an asset.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and escalat... [include full text: "Ability to work independently and escalate issues when necessary."]
• Familiarity with local procurement rules, labor laws, and construction safety regulations is an advantage.