Technical Coordinator

Private Advertiser; San Juan; On-site; PHP 279,000 - 391,000; Full time

Job summary

Private Advertiser in Manila is seeking a highly organized Technical Coordinator to manage administrative tasks, document control, and project coordination for our engineering and construction projects.

You will oversee timesheet tracking, update project schedules, and serve as the communications hub for the team and clients, ensuring quality and compliance in all submissions.

Qualifications

• Bachelor's Degree in Business Administration, Engineering, or related field.
• 2-5 years of experience in administrative support or document control.
• Experience in engineering, construction, or related industries preferred.

Responsibilities

• Provide general administrative support to the team, including scheduling meetings, preparing reports, and organizing project-related documents.
• Manage and update timesheets for the team, ensuring accuracy and timely submission for payroll and reporting purposes.
• Oversee the collection, organization, and management of project documents, ensuring they are properly stored and easily accessible.
• Maintain document version control and ensure updates are logged and communicated to stakeholders.
• Assist in tracking project progress by updating schedules, monitoring deliverables, and providing regular status reports.
• Serve as the central point of contact for document-related inquiries within the project team.
• Facilitate clear communication between internal teams and external clients by managing project information.
• Coordinate with team members to gather data and documents for submissions and reports.
• Ensure documents meet quality standards before submission and identify process improvements.
• Collect and verify timesheets, track hours and allocations, and prepare summary reports.

Skills

Organizational skills

Document management systems

Multitasking

Written and verbal communication

Timesheet systems

Education

Bachelor's Degree in Business Administration or Engineering

Tools

Microsoft Office

Job description

Position Overview

We are looking for a highly organized Technical Coordinator with strong experience in administrative and document control processes to join our engineering and construction market line. The ideal candidate will manage timesheet tracking, maintain accurate records, and support seamless coordination between team members and stakeholders, enabling the team to focus on delivering high-quality project outcomes.

Key Responsibilities:

• Administrative Support

  • Provide general administrative assistance to the team, including scheduling meetings, preparing reports, and organizing project-related documents.

  • Manage and update timesheets for the team, ensuring accuracy and timely submission for payroll and reporting purposes.

• Document Control

  • Oversee the collection, organization, and management of project documents, ensuring they are properly stored and easily accessible.

  • Maintain document version control and ensure that all updates are properly logged and communicated to relevant stakeholders.

  • Review and verify the accuracy of submitted documents and ensure they meet established standards and formats.

• Project Coordination

  • Assist in tracking project progress by updating schedules, monitoring deliverables, and providing regular status reports.

  • Serve as the central point of contact for document-related inquiries and updates within the project team.

• Client and Team Communication

  • Facilitate clear communication between internal teams and external clients by managing and disseminating project-related information.

  • Coordinate with team members to gather necessary data and documents for project submissions and reports.

• Quality Assurance

  • Ensure all documents meet organizational quality standards before submission to clients or management.

  • Monitor document workflows and identify areas for process improvement to enhance efficiency and compliance.

• Timesheet Management

  • Collect and verify timesheets submitted by team members, ensuring they are accurate and complete.

  • Track working hours, overtime, and project allocations, and prepare summary reports for management.

  • Address discrepancies or missing timesheets by coordinating with team members and supervisors.

Key Competencies and Skills

• Strong organizational skills with a high level of attention to detail.

• Proficiency in document management systems, Microsoft Office, and other administrative tools.

• Ability to manage multiple tasks simultaneously while meeting deadlines.

• Effective written and verbal communication skills to interact with diverse stakeholders.

• Familiarity with timesheet systems and processes is an advantage.

Qualifications

• Bachelor's Degree in Business Administration, Engineering, or a related field.

• At least 2-5 years of experience in administrative support, document control, or a similar role.

• Exposure to engineering, construction, or related industries is preferred.