Team Operations Administrator – Hybrid, 5-Month Project

Beepo Inc.; Mabalacat; Hybrid; PHP 279,000 - 424,000; Part time

Benefits offered by this job

Competitive total rewards

Employee referral program

Work-life balance

Company provided equipment

Job summary

Beepo is seeking a Team Administrator for a Hybrid | Day Shift position in Central Luzon, Philippines, on a 5-month project-based contract. You will supervise and support the team, manage inquiries, process orders, and coordinate installations and after-sales service.

The role requires strong English communication, organization, and proactive problem solving. You will handle quotations, data entry, and paperwork, while collaborating with the Commercial Manager and AU Team to resolve scheduling

Qualifications

• Have experience with quotations or related experience.
• Strong written and verbal English communication skills.
• Excellent organisational and time management skills.
• Proactive problem solver who identifies issues early and takes initiative to resolve them.
• Experience managing shared mailboxes and coordinating high-volume administrative workflows.
• High attention to details.

Responsibilities

• Supervise and support team members, providing guidance and performance feedback.
• Conduct team catch-ups/meetings to communicate updates on tasks.
• Respond to client inquiries – product availability and scheduled appointments.
• Chase clients for cost discrepancies in PO.
• Book appointment schedules for products; check onsite measurements.
• Arrange product installation and after-sales service (Fixit/Service/Warranty).
• Prepare booked check-measure paperwork and process it.
• Prepare booked installation paperwork and data-entry for stock allocation.
• Update notes in the system and process purchase orders.
• Create upgrade quotations and contact customers for after-sales service availability.
• Assist in resolving scheduling conflicts and coordinate with AU Team.
• Support the Commercial Manager with day-to-day operations in the Commercial Department.

Skills

English communication

Organizational skills

Time management

Proactive problem solving

Shared mailboxes management

Attention to detail

Quotation experience

Job description

Beepo is seeking a Team Administrator for a Hybrid | Day Shift position in Central Luzon, Philippines, on a 5-month project-based contract. You will supervise and support the team, manage inquiries, process orders, and coordinate installations and after-sales service.

The role requires strong English communication, organization, and proactive problem solving. You will handle quotations, data entry, and paperwork, while collaborating with the Commercial Manager and AU Team to resolve scheduling