Team Administrator (Project-based)

Beepo Inc.; Mabalacat; Hybrid; PHP 279,000 - 424,000; Part time

Benefits offered by this job

Competitive total rewards

Employee referral program

Work-life balance

Company provided equipment

Job summary

Beepo is seeking a Team Administrator for a Hybrid | Day Shift position in Central Luzon, Philippines, on a 5-month project-based contract. You will supervise and support the team, manage inquiries, process orders, and coordinate installations and after-sales service.

The role requires strong English communication, organization, and proactive problem solving. You will handle quotations, data entry, and paperwork, while collaborating with the Commercial Manager and AU Team to resolve scheduling

Qualifications

• Have experience with quotations or related experience.
• Strong written and verbal English communication skills.
• Excellent organisational and time management skills.
• Proactive problem solver who identifies issues early and takes initiative to resolve them.
• Experience managing shared mailboxes and coordinating high-volume administrative workflows.
• High attention to details.

Responsibilities

• Supervise and support team members, providing guidance and performance feedback.
• Conduct team catch-ups/meetings to communicate updates on tasks.
• Respond to client inquiries – product availability and scheduled appointments.
• Chase clients for cost discrepancies in PO.
• Book appointment schedules for products; check onsite measurements.
• Arrange product installation and after-sales service (Fixit/Service/Warranty).
• Prepare booked check-measure paperwork and process it.
• Prepare booked installation paperwork and data-entry for stock allocation.
• Update notes in the system and process purchase orders.
• Create upgrade quotations and contact customers for after-sales service availability.
• Assist in resolving scheduling conflicts and coordinate with AU Team.
• Support the Commercial Manager with day-to-day operations in the Commercial Department.

Skills

English communication

Organizational skills

Time management

Proactive problem solving

Shared mailboxes management

Attention to detail

Quotation experience

Job description

• Hybrid | Day Shift | 5 Months Project-based

• Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)

• Company Provided Equipment

Discover your 100% YOU with Beepo!
Position: Team Administrator
Location: Central Luzon
Work setup & shift: Hybrid | Day Shift | 5 Month Project-based
What's in it for you?
Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
Employee Referral Program
Work Life Balance

Your Role
As a Team Administrator, you are responsible for:

• Supervise and support team members, providing guidance and performance feedback

• Conducts team catch up/meeting to communicate updates on tasks

• Respond to client's inquiry – availability of products and scheduled appointments

• Chase clients for cost discrepancy in PO

• Booking Appointment Schedule for:

• Products; Check measure onsite

• Products' Installation

• Products' After-Sales Service (Fixit / Service Call / Warranty)

• Preparing the Booked Check measure paperwork

• Processing Check measure paperwork

• Preparing Booked Installation paperwork

• Data entry of Product information for Stock allocation

• Updating notes in the system

• Processing Purchase Orders

• Creating Upgrade Quotations

• Contact Customer for After-Sales Service availability

• Helps in addressing client concerns and resolving appointment-related issues

• Helps in booking schedules and dispatching a Technician to inspect / repair reported issues.

• Collaborate with the AU Team to resolve reported issues and scheduling conflicts

• Supports the Commercial Manager for the day-to-day operations in the Commercial Department

• Reports to the Commercial Manager

Qualifications:

• Have experience with quotations or any related experience

• Strong written and verbal English communication skills.

• Excellent organisational and time management skills, with the ability to prioritise tasks and manage competing deadlines.

• Proactive problem solver who identifies issues early and takes initiative to resolve them.

• Experience managing shared mailboxes and coordinating high-volume administrative workflows.

• High attention to details

About Beepo
Beepo is a Probe Group company, a full-service Australian-owned outsourcing company, with a team of 15,000 across 6 countries — the largest, and most diverse Australian-owned customer experience outsourcing provider.
Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.
You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.*Terms and conditions apply