Supply Chain Assistant – Clerical & Administrative Support

Biosite Medical Instruments; Manila; On-site; PHP 201,000 - 312,000; Full time

Job summary

Biosite Medical Instruments, Inc. is seeking a detail-oriented Supply Chain Assistant to provide clerical and administrative support for supply chain operations in Metro Manila.

You will handle data entry, document preparation, records maintenance, transaction monitoring, and coordination with multiple teams. The role involves updating records, preparing reports, and assisting with inventory checks and site visits as needed.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Supply Chain Management, Logistics, or related field.
• Fresh graduates are welcome to apply.
• Proficient in Microsoft Excel, Word, Google Sheets, and basic office applications.
• Accurate in data entry, document checking, and recordkeeping.
• Organized and able to manage routine tasks and deadlines.

Responsibilities

• Encode and update inventory, equipment, and supply chain records in spreadsheets or company systems.
• Prepare, organize, scan, file, and retrieve supply chain documents and reports.
• Check submitted documents for completeness, accuracy, and required approvals.
• Maintain equipment records including serial numbers, locations, and deployment details.
• Record deliveries, transfers, returns, and calibrations based on supporting documents.
• Maintain monitoring sheets for deliveries, repairs, servicing, and maintenance."
• Follow up with departments on missing documents and pending approvals.
• Prepare inventory summaries and status reports; assist with counts and reconciliation.

Skills

Data entry

Records management

Communication

Coordination

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Excel

Microsoft Word

Google Sheets

Office applications

Job description

Supply Chain Assistant – Clerical & Administrative Support

Job Summary

Biosite Medical Instruments, Inc. is looking for a detail-oriented, dependable, and organized Supply Chain Assistant to provide clerical and administrative support for supply chain operations.

The position will primarily handle data entry, document preparation, records maintenance, transaction monitoring, and coordination with the Supply Chain, Warehouse, Technical Service, Sales, Logistics, and Purchasing Teams.

Key Responsibilities

• Encode and update inventory, medical equipment, delivery, and other supply chain records in spreadsheets or company systems.

• Prepare, organize, scan, file, and retrieve supply chain documents, forms, and reports.

• Check submitted documents for completeness, accuracy, required approvals, and acknowledgments.

• Maintain updated equipment records, including serial numbers, locations, assigned clients or users, and deployment details.

• Record equipment deliveries, transfers, returns, replacements, and pull-outs based on approved supporting documents.

• Maintain monitoring sheets for pending deliveries, returns, repairs, servicing, calibration, and preventive maintenance.

• Follow up with concerned departments on missing documents, pending approvals, transaction updates, and outstanding requirements.

• Assist in preparing inventory summaries, equipment status reports, accountability records, and pending-action lists.

• Provide clerical support during inventory counts and reconciliation by preparing count sheets, encoding results, and compiling supporting records.

• Assist with on-site inventory checks and equipment verification, as needed.

• Refer record discrepancies, incomplete documentation, and unrecorded transactions to the immediate supervisor.

• Keep physical and electronic files complete, organized, confidential, and readily available for reference and audit.

Qualifications

• Bachelor’s degree in Business Administration, Office Administration, Supply Chain Management, Logistics, or a related field.

• Preferably with experience in clerical work, data entry, records management, inventory documentation, or administrative support.

• Fresh graduates are welcome to apply.

• Proficient in Microsoft Excel, Microsoft Word, Google Sheets, and basic office applications.

• Accurate in data entry, document checking, and recordkeeping.

• Organized and able to manage routine tasks, meet deadlines, and follow through on pending requirements.

• With good communication and coordination skills.

• Willing to assist with inventory checks, equipment verification, and occasional client or site visits, as required.

• Able to safely perform the physical and operational requirements of the position, with or without reasonable accommodation.

• Experience in a medical equipment, healthcare, logistics, or warehouse environment is an advantage.