Inventory Controller Associate

Care Center Clinic; Eastern Manila District; Presencial; PHP 180.000 - 240.000; Jornada completa

Descripción de la vacante

The Care Center Clinic is seeking an Inventory Controller Associate to maintain accurate records across warehouses, clinics, and pharmacies. You will record transactions, monitor stock movements, and ensure FEFO compliance to minimize waste.

You will collaborate with Warehouse, Procurement, Finance, and clinical staff to reconcile discrepancies, prepare cycle counts, and support month-end reporting. The role requires attention to detail and dependable documentation practices.

Formación

• Bachelor’s degree in Business Administration, Supply Chain Management, Logistics, Pharmacy, Accountancy, or related field.
• At least 1 year in inventory control, warehouse operations, stock monitoring, or related role preferred.
• Experience handling medicines or medical supplies is an advantage.
• Knowledge of inventory reconciliation, stock movement documentation, batch tracking, and expiry monitoring.
• Proficient in Microsoft Office or Google Workspace; experience with inventory systems is an advantage.

Responsabilidades

• Record and update inventory transactions in the inventory management system.
• Monitor stock receipts, issuances, transfers, returns, and adjustments.
• Ensure inventory records match physical stock and supporting documents.
• Assist in conducting cycle counts and scheduled physical inventory.
• Report stock discrepancies, shortages, and overages to the supervisor.
• Monitor stock levels and identify low, excess, slow-moving, and fast-moving items.
• Track batch numbers and expiration dates of medicines and medical supplies.
• Apply FEFO when monitoring stock movement.
• Identify near-expiry, damaged, and expired items and report for action.
• Assist in preparing replenishment requests based on stock levels and consumption.
• Verify received items against purchase orders and delivery receipts.
• Check item descriptions, quantities, batch numbers, expiration dates, and condition.
• Assist in stock transfers and deliveries to clinics and pharmacies.
• Ensure inventory movements are recorded with approved documents.
• Maintain organized inventory records, stock cards, and transaction documents.
• Prepare inventory and discrepancy reports for audits and month-end reconciliation.
• Coordinate with Warehouse, Procurement, Finance, and clinic or pharmacy staff.
• Follow company inventory policies, storage procedures, and handling requirements.
• Maintain confidentiality of inventory records.

Conocimientos

Attention to detail

Analytical thinking

Cooperation and coordination

Independent work

Record-keeping

Communication

Educación

Bachelor’s degree in Business Administration or related field

Herramientas

Inventory management system

Microsoft Office / Google Workspace

Descripción del empleo

POSITION SUMMARY

The Inventory Controller Associate assists in maintaining accurate inventory records and monitoring stock movements, quantities, batch numbers, and expiration dates across warehouses, clinics, and pharmacies. The role supports inventory reconciliation, reporting, and compliance with established inventory control procedures.

KEY RESPONSIBILITIES

A. Inventory Monitoring and Recording

• Record and update inventory transactions in the inventory management system.




• Monitor stock receipts, issuances, transfers, returns, and adjustments.




• Ensure inventory records match physical stock and supporting documents.




• Assist in conducting cycle counts and scheduled physical inventory.




• Report stock discrepancies, shortages, and overages to the immediate supervisor.

B. Stock Monitoring and Expiry Tracking

• Monitor stock levels and identify low, excess, slow-moving, and fast-moving items.




• Track batch numbers and expiration dates of medicines and medical supplies.




• Apply the First Expiry, First Out (FEFO) principle when monitoring stock movement.




• Identify near-expiry, damaged, and expired items and report them for appropriate action.




• Assist in preparing replenishment requests based on stock levels and consumption.

C. Receiving and Issuance

• Verify received items against purchase orders, delivery receipts, and other supporting documents.




• Check item descriptions, quantities, batch numbers, expiration dates, and physical condition.




• Assist in preparing and documenting stock transfers and deliveries to clinics and pharmacies.




• Ensure all inventory movements are properly recorded and supported by approved documents.

D. Documentation and Reporting

• Maintain organized inventory records, stock cards, count sheets, and transaction documents.




• Prepare inventory reports, stock movement summaries, and discrepancy reports.




• Assist in preparing inventory reports for audits and month-end reconciliation.




• Ensure inventory documents are complete, accurate, and readily available when needed.

E. Coordination and Compliance

• Coordinate with Warehouse, Procurement, Finance, and clinic or pharmacy personnel regarding inventory concerns.




• Follow company inventory policies, storage procedures, and applicable handling requirements.




• Maintain proper confidentiality of inventory records and company information.




• Recommend improvements to inventory recording and monitoring procedures when necessary.

F. Other Responsibilities

• Perform other inventory-related tasks as assigned by the immediate supervisor.




• And any duties that may be assigned from time to time.

QUALIFICATIONS

• Graduate of a bachelor's degree in Business Administration, Supply Chain Management, Logistics, Pharmacy, Accountancy, or a related field.




• At least one (1) year of experience in inventory control, warehouse operations, stock monitoring, or a related role is preferred.




• Experience handling medicines, medical supplies, or pharmacy inventory is an advantage.




• Knowledge of inventory reconciliation, stock movement documentation, batch tracking, and expiry monitoring.




• Proficient in Microsoft Office or Google Workspace; experience using inventory management systems is an advantage.




• Detail-oriented, organized, analytical, and capable of maintaining accurate records.




• Able to coordinate effectively with different departments and work independently when required.