Supervisor, GBS Finance Operations (AP)

Hammerjack Pty Ltd; Philippines; On-site; PHP 600,000 - 900,000; Full time

Job summary

Hammerjack Pty Ltd is seeking an Accounts Payable supervisor to lead daily AP processing, monthly/weekly/daily reporting, and data entry accuracy across the AP function. You will oversee a team of AP Analysts and Coordinators, providing training and guidance to ensure timely payments and compliant processes.

Ideal candidates have a background in accounting, strong Excel/Access skills, and the ability to manage cross-functional vendor communications.

Qualifications

• Bachelor's degree in Accounting/Finance or a recognised professional qualification (e.g. CPA, ACCA).
• 5–6 years of relevant experience, including 1–2 years in a supervisory role.
• Strong analytical skills and solid accounting knowledge.
• Proficient with Excel, Access and data querying; attention to detail and communication.

Responsibilities

• Reviews vendor statement reconciliations to AP system and audit confirmations.
• Oversees monthly AP reporting to CFCs/Orderers (advance payment, aged invoices, etc.).
• Monitors monthly/weekly/daily reporting and processing (invoices, BRQ, open PO, etc.).
• Prepares KPI SLA and related monthly reports when required.
• Liaises with FLOs/CFCs/Orderers/Vendors on country-specific issues in a timely manner.
• Provides guidance and training to AP Analysts and Coordinators.
• Assists in adhoc reporting, testing, or troubleshooting AP issues.
• Supports process improvements to streamline AP operations.
• Ensures compliance with policies and POM; prepares documents for audits.

Skills

Analytical skills

Accounting knowledge

Excel

Access

DB querying

Leadership

Communication

Education

Bachelor's Degree in Accountancy / Finance

CPA / ACCA (or equivalent)

Tools

Database querying

Job description

Job Description

Responsible in handling daily processing, monthly/ weekly/ daily reporting, updating data into system, and ensuring all accounts payables and general accounting are performed in an effective, accurate and efficient manner. Monitor a team of Accounts Payable Analysts and Coordinators in AP functions and carry out necessary training to them.

Responsibilities

• Reviews and monitors reconciliation of vendors statements to AP system and Audit Confirmation
• Reviews and monitors monthly AP reporting to CFCs/Orderers (Advance Payment, Aged Invoice, BRQ, GFF Accrual, Open PO, Problem Summary, Urgent Payment, PEA and etc).
• Reviews and monitors monthly/ weekly/ daily reporting and processing (Invoice Count, Advance Payment, Aged Invoice, Assigned Invoice, BRQ, GFF Accrual, Open PO, Potential Duplicate Invoice, Problem Summary, Urgent Payment, PHCs and etc)
• Reviews and monitors/prepares (if required) monthly reporting in KPI SLA, PEA log, Open Batch, Open Invoice, Payment Lag, PHCs and etc.
• Liaises with FLOs/CFCs/Orderers/Vendors on respective country issues on timely basis.
• Monitors on scanning and batching process
• Provides guidance and training to Accounts Payable Analyst and Coordinator
• Assists in Adhoc Reports and testing or troubleshooting AP issues
• Assists in AP process improvements to streamline and standardise AP process
• Assists in review or highlight on change of process or POM and adhere to policies and operating manual (POM)
• Assists in providing necessary documents required for audit (IA, EA or JSOX)
• Deals with auditor in case any query arises

Qualifications

• Candidate must possess Bachelor's Degree in Accountancy / Finance or holder of a recognised professional qualification (e.g. CPA, ACCA & etc)
• 5-6 years of relevant working knowledge experience, including 1-2 years at supervisory level
• Possesses strong analytical skills and accounting knowledge
• Strong working knowledge of Excel, Access, Database querying
• Analytical; problem solving; attention to detail; excellent communication skills; dynamic and results-oriented; able to deliver under pressure; adaptable to change; possess leadership qualities.

Working experience in a Global Finance Shared Service Center, possesses strong leadership skills, articulate, ability to supervise team in highly stress environment, adaptable to changes, Team player and self-starter.