Process Associate, GBS Finance Operations, (Accounts Payable)

APL Logistics Philippines, Inc; Pasig; On-site; PHP 420,000 - 640,000; Full time

Job summary

APL Logistics Philippines, Inc is seeking a meticulous PO Analyst to manage purchase orders for FLO operations and ensure timely vendor invoicing and AP submissions. The role requires coordinating Open PO resolution, grouping IFS jobs, and supporting period closes.

The candidate will train a team of PO Analysts, monitor KPIs, and collaborate with Operations and CS teams to resolve issues and drive process improvements. Strong SAP and MS Office skills are advantageous.

Qualifications

• Diploma or higher in Business Administration/Finance or equivalent.
• Experience in a Global Finance Shared Service Center is a plus.
• Proficiency in SAP and Microsoft Office (Excel/Word) preferred.

Responsibilities

• Create PO for APLL and ensure timely submission.
• Clear Open PO and resolve related problem logs promptly.
• Improve PO processes and resolve technical issues.
• Coordinate daily AP submissions and weekly payment runs.
• Ensure vendors\' SOA are checked and invoices captured.
• Train PO Analysts and monitor KPI achievement.
• Send reminders to process owners before period close.
• Assist in ad hoc reports and PO process improvements.

Skills

PO processing

Vendor reconciliation

SAP

MS Office

Analytical skills

Interpersonal skills

Team player

Education

Diploma in Business

Finance/Accounting degree

Tools

SAP

Excel

Word

Job description

Responsible to create Purchase Order (PO) for APLL’s FLO operations and ensure all IFS jobs are grouped timely, ensure all invoice submitted to AP team daily on timely manner and monitor on Open PO, ensure Vendor SOA are checked monthly and all outstanding are cleared, ensure monthly checklist sent out to the Operation team and CS team before period closing, Carry out training to PO Analyst (A1) and monitor a team of PO Analyst (A1) in AP functions, and ensure individual KPIs and SLAs are achieved.

MAKING THE IMPOSSIBLE, POSSIBLE

APL Logistics provides innovative, global supply-chain solutions across Automotive, Consumer, Industrial and Retail markets. These solutions include Order Management, Distribution & Fulfillment, Customs Brokerage and Transportation products delivered across six regions. We also pioneered the use of visual data analysis and offer a robust Data Management and Analytics product suite to help you understand and solve complex problems that span systems and processes. Our brand was built alongside a culture of deep customer focus and attention, and we are known for providing flexible solutions to complex problems.

AT THE HEART OF OUR OFFERING IS A GLOBAL, CROSS-FUNCTIONAL ABILITY TO MANAGE CUSTOMER ORDERS FROM ORIGIN ALL THE WAY TO FINAL DESTINATION VIA A NETWORK OF GLOBAL PROFESSIONALS.

• Creates PO for APLL, measured against timely submission and number of non-reconcile items
• Addresses and clears Open PO and Problem logs on timely manner with respective parties
• Improves PO technical issues and problem solving skills
• Creates PO day-to-day operations and eliminate the Open PO items and Daily Problem Logs for all vendor and respective parties
• Sends reminder to Process Owner to ensure all PO are approved before period closing
• Ensures IFS jobs are grouped and GFF UPTF are raised on timely manner for AP submission
• Ensures all Problem logs on PO or UPTF issues are cleared on timely manner with AP Team
• Ensures Vendor SOA are checked promptly and query send to Operation team and CS team if invoice not received
• Ensures invoices submit to AP team daily on timely manner in order invoices can be matched and capture in weekly payment run
• Sends weekly checklist to the Operation team and CS team before period closing
• Raises VMA, PHC, Credit Memo (CN) on timely manner and follow the POM
• Assists in Adhoc Reports and testing or troubleshooting PO issues
• Assists in PO process improvements to streamline and standardise PO process
• Assists in review or highlights on change of process or POM and adhere to policies and operating manual (POM)
• Assist in any other ad-hoc assignment

• Candidate must possess at least a Diploma, Post Graduate Diploma, and Professional Degree in Business Administration/Business Management/Finance/Accountancy or equivalent.
• Working experience in a Global Finance Shared Service Centre will be added advantage
• Proficiency in SAP and Microsoft Office (Excel and Word) will be added advantage
• Strong interpersonal and communication skills
• Strong interpersonal and communication skills (both written and verbal) in order to deal effectively with both internal and external parties especially with clearing of reconciling items and issues
• Team player with ability to work independently

Good analytical skills with attention to detail