Supervisor, GBS Finance Operations (AP)

APL Logistics; Pasig; On-site; PHP 600,000 - 900,000; Full time

Job summary

APL Logistics is seeking an Accounts Payable Supervisor in Metro Manila to lead daily AP processing, monthly reporting, and system data updates. You will oversee a team of AP Analysts and Coordinators, providing training and ensuring accuracy and efficiency in all accounts payable activities.

The role requires strong analytical skills, proficiency in Excel/Access, and a track record of leadership in a Shared Services environment.

Qualifications

• Bachelor’s Degree in Accountancy / Finance or holder of a recognised professional qualification (e.g. CPA, ACCA).
• 5-6 years of relevant working knowledge experience, including 1-2 years at supervisory level.
• Possesses strong analytical skills and accounting knowledge.
• Strong working knowledge of Excel, Access, Database querying.
• Analytical; problem solving; attention to detail; excellent communication skills; dynamic and results-oriented; able to deliver under pressure; adaptable to change; possess leadership qualities.

Responsibilities

• Reviews and monitors reconciliation of vendors’ statements to AP system and Audit Confirmation
• Reviews and monitors monthly AP reporting to CFCs/Orderers (Advance Payment, Aged Invoice, BRQ, GFF Accrual, Open PO, Problem Summary, Urgent Payment, PEA and etc).
• Reviews and monitors monthly/ weekly/ daily reporting and processing (Invoice Count, Advance Payment, Aged Invoice, Assigned Invoice, BRQ, GFF Accrual, Open PO, Potential Duplicate Invoice, Problem Summary, Urgent Payment, PHCs and etc)
• Reviews and monitors/prepares (if required) monthly reporting in KPI SLA, PEA log, Open Batch, Open Invoice, Payment Lag, PHCs and etc.
• Liaises with FLOs/CFCs/Orderers’/Vendors on respective country issues on timely basis.
• Monitors on scanning and batching process
• Provides guidance and training to Accounts Payable Analyst and Coordinator
• Assists in Adhoc Reports and testing or troubleshooting AP issues
• Assists in AP process improvements to streamline and standardise AP process
• Assists in review or highlight on change of process or POM and adhere to policies and operating manual (POM)
• Assists in providing necessary documents required for audit (IA, EA or JSOX)
• Deals with auditor in case any query arises

Skills

Leadership

Analytical skills

Attention to detail

Communication skills

Team management

Education

Bachelor's Degree in Accountancy/Finance or CPA/ACCA

Tools

Excel

Access

Database querying

Job description

Job Description

Responsible in handling daily processing, monthly/ weekly/ daily reporting, updating data into system, and ensuring all accounts payables and general accounting are performed in an effective, accurate and efficient manner. Monitor a team of Accounts Payable Analysts and Coordinators in AP functions and carry out necessary training to them.

Job Description

Responsible in handling daily processing, monthly/ weekly/ daily reporting, updating data into system, and ensuring all accounts payables and general accounting are performed in an effective, accurate and efficient manner. Monitor a team of Accounts Payable Analysts and Coordinators in AP functions and carry out necessary training to them.

Responsibilities

• Reviews and monitors reconciliation of vendors’ statements to AP system and Audit Confirmation
• Reviews and monitors monthly AP reporting to CFCs/Orderers (Advance Payment, Aged Invoice, BRQ, GFF Accrual, Open PO, Problem Summary, Urgent Payment, PEA and etc).
• Reviews and monitors monthly/ weekly/ daily reporting and processing (Invoice Count, Advance Payment, Aged Invoice, Assigned Invoice, BRQ, GFF Accrual, Open PO, Potential Duplicate Invoice, Problem Summary, Urgent Payment, PHCs and etc)
• Reviews and monitors/prepares (if required) monthly reporting in KPI SLA, PEA log, Open Batch, Open Invoice, Payment Lag, PHCs and etc.
• Liaises with FLOs/CFCs/Orderers’/Vendors on respective country issues on timely basis.
• Monitors on scanning and batching process
• Provides guidance and training to Accounts Payable Analyst and Coordinator
• Assists in Adhoc Reports and testing or troubleshooting AP issues
• Assists in AP process improvements to streamline and standardise AP process
• Assists in review or highlight on change of process or POM and adhere to policies and operating manual (POM)
• Assists in providing necessary documents required for audit (IA, EA or JSOX)
• Deals with auditor in case any query arises

Qualifications

• Candidate must possess Bachelor’s Degree in Accountancy / Finance or holder of a recognised professional qualification (e.g. CPA, ACCA & etc)
• 5-6 years of relevant working knowledge experience, including 1-2 years at supervisory level
• Possesses strong analytical skills and accounting knowledge
• Strong working knowledge of Excel, Access, Database querying
• Analytical; problem solving; attention to detail; excellent communication skills; dynamic and results-oriented; able to deliver under pressure; adaptable to change; possess leadership qualities.

Working experience in a Global Finance Shared Service Center, possesses strong leadership skills, articulate, ability to supervise team in highly stress environment, adaptable to changes, Team player and self-starter.