Strategic Executive Assistant to the CEO

Green Cross, Inc.; Muntinlupa; On-site; PHP 600,000 - 900,000; Full time

Job summary

Green Cross, Inc. seeks an Executive Assistant to the CEO who is highly organized, proactive, and detail-oriented to provide reliable administrative and coordination support.

You will manage the CEO's calendar, coordinate meetings and travel, handle confidential records, and ensure follow-through on key initiatives. The role requires a Bachelor's degree and at least 3 years of relevant experience, plus proficiency in Microsoft Office and Teams.

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, Communications, or a related field.
• At least 3 years of relevant administrative experience, preferably supporting a senior executive.
• Experience in executive calendar management, meeting coordination, travel arrangements, and confidential document handling.
• Proficient in Microsoft Office applications and collaboration tools such as Microsoft Teams.
• Excellent written and verbal communication, organizational, and time management skills.
• Demonstrates integrity, discretion, initiative, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage the CEO's calendar, appointments, and daily schedule, ensuring priorities and commitments are properly coordinated.
• Organize and facilitate executive meetings, including EXECom and MANCOM sessions, from invitations and preparation of materials to meeting minutes and action item monitoring.
• Prepare and manage correspondence, reports, presentations, and other executive documents.
• Maintain accurate and confidential physical and electronic records and ensure proper document routing.
• Coordinate business travel arrangements, itineraries, and expense documentation.
• Liaise with internal departments and external stakeholders to ensure timely coordination and follow-through of executive matters.
• Provide day-to-day administrative and operational support to the Office of the CEO.

Skills

Executive support

Administrative experience

Calendar management

Meeting coordination

Travel arrangements

Document handling

Written communication

Verbal communication

Organizational skills

Time management

Education

Bachelor's degree in Business Administration, Office Administration, Management, Communications, or a related field

Tools

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Job description

Green Cross, Inc. seeks an Executive Assistant to the CEO who is highly organized, proactive, and detail-oriented to provide reliable administrative and coordination support.

You will manage the CEO's calendar, coordinate meetings and travel, handle confidential records, and ensure follow-through on key initiatives. The role requires a Bachelor's degree and at least 3 years of relevant experience, plus proficiency in Microsoft Office and Teams.