Executive Assistant (CEO Support)

Moder Solutions Inc.; Muntinlupa; On-site; PHP 600,000 - 1,100,000; Full time

Job summary

Moder Solutions Inc. in the Philippines is seeking an experienced Executive Assistant to provide strategic and administrative support to the CEO and senior leadership team within a large, fast-paced organization.

The ideal candidate has a proven track record of supporting C-level executives, managing complex schedules, coordinating high-level meetings, and handling confidential information with professionalism and discretion.

Qualifications

• 5+ years of Executive Assistant experience supporting CEO, President, Founder, or other C-suite executives.
• Experience supporting executives within medium to large organizations.
• Proven ability to manage complex calendars across multiple time zones.
• Strong organizational, project management, and prioritization skills.
• Exceptional written and verbal communication skills.
• Advanced proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools.

Responsibilities

• Provide dedicated executive support to the CEO, including calendar management, travel coordination, and meeting scheduling.
• Manage complex and frequently changing priorities across multiple stakeholders and business functions.
• Prepare presentations, reports, meeting agendas, and executive correspondence.
• Coordinate board meetings, executive leadership meetings, and company-wide communications as needed.
• Serve as a key point of contact between the CEO and internal/external stakeholders.
• Manage domestic and international travel arrangements, including detailed itineraries and expense reporting.
• Track action items, follow through on key deliverables, and ensure deadlines are met.
• Handle highly confidential and sensitive information with the utmost discretion.
• Support special projects, strategic initiatives, and executive-level events.
• Anticipate executive needs and proactively resolve scheduling or operational challenges.

Skills

Calendar management

Executive presence

Stakeholder management

Written and verbal communication

Project management

Tools

Microsoft Office Suite

Google Workspace

Virtual collaboration tools

Job description

About the role

We are seeking a highly experienced Executive Assistant to provide strategic and administrative support to a CEO and senior leadership team within a large, fast-paced organization. The ideal candidate has a proven track record of supporting C-level executives, managing complex schedules, coordinating high-level meetings, and handling confidential information with professionalism and discretion.

Key responsibilities

• Provide dedicated executive support to the CEO, including calendar management, travel coordination, and meeting scheduling.

• Manage complex and frequently changing priorities across multiple stakeholders and business functions.

• Prepare presentations, reports, meeting agendas, and executive correspondence.

• Coordinate board meetings, executive leadership meetings, and company-wide communications as needed.

• Serve as a key point of contact between the CEO and internal/external stakeholders.

• Manage domestic and international travel arrangements, including detailed itineraries and expense reporting.

• Track action items, follow through on key deliverables, and ensure deadlines are met.

• Handle highly confidential and sensitive information with the utmost discretion.

• Support special projects, strategic initiatives, and executive-level events.

• Anticipate executive needs and proactively resolve scheduling or operational challenges.

About you

• 5+ years of Executive Assistant experience supporting CEO, President, Founder, or other C-suite executives.

• Experience supporting executives within medium to large organizations.

• Proven ability to manage complex calendars across multiple time zones.

• Strong organizational, project management, and prioritization skills.

• Exceptional written and verbal communication skills.

• Advanced proficiency in Microsoft Office Suite, Google Workspace, and virtual collaboration tools.

• Ability to work independently and maintain confidentiality in handling sensitive information.

• Strong stakeholder management skills and executive presence.

• Experience supporting CEOs in multinational, publicly traded, high-growth, or enterprise organizations.

• Exposure to board-level communications and executive reporting.